Keene ISD Phased HVAC Replacement Program RFP 2026
Keene Independent School DistrictSchool · Keene, TX- Due
- Jun 30, 2026
- Deadline passed
- Primary contact
- David Morgan
The 30-second brief
Keene ISD is seeking qualified HVAC contractors for a multi-year phased replacement of 116 HVAC units across district facilities. Services include system assessment, prioritization, installation, and ongoing support.
Transmittal Letter, Proposer's Certification, Statement of Business Responsibility, Conflict of Interest Questionnaire, Debarment or Suspension Certification Form, Felony Conviction Notice, W-9, Unit Pricing, Budgetary Phase Pricing, Multi-Year Program Pricing
Experience with K-12 Facilities (25%), Technical Approach (20%), Pricing Structure (25%), Ability to Support Multi-Year Program (15%), References and Past Performance (15%)
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Summary
Keene ISD is seeking qualified HVAC contractors for a multi-year phased replacement of 116 HVAC units across district facilities. Services include system assessment, prioritization, installation, and ongoing support.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
10- Transmittal Letter
- Proposer's Certification
- Statement of Business Responsibility
- Conflict of Interest Questionnaire
- Debarment or Suspension Certification Form
- Felony Conviction Notice
- W-9
- Unit Pricing
- Budgetary Phase Pricing
- Multi-Year Program Pricing
REQUIRED ATTACHMENTS
8- Proposer's Certification
- Statement of Business Responsibility
- Conflict of Interest Questionnaire
- Debarment or Suspension Certification Form
- Felony Conviction Notice
- W-9
- Insurance certificates
- Manufacturer certifications
- Submit to
- Keene ISD Business Office PO Box 656, Keene, Texas 76059 or [email protected]
- Scope location
- Keene, TX
- Reported agency
- Keene ISD
Questions about this RFP
How do I respond to this RFP from Keene Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Keene ISD Business Office PO Box 656, Keene, Texas 76059 or [email protected]. For questions, contact David Morgan.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Keene Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David Morgan. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Transmittal Letter, Proposer's Certification, Statement of Business Responsibility, Conflict of Interest Questionnaire, Debarment or Suspension Certification Form, Felony Conviction Notice, W-9, Unit Pricing, Budgetary Phase Pricing, Multi-Year Program Pricing. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience with K-12 Facilities (25%), Technical Approach (20%), Pricing Structure (25%), Ability to Support Multi-Year Program (15%), References and Past Performance (15%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Keene Independent School District?
All active and historical solicitations from Keene Independent School District are tracked and searchable. As a school agency, Keene Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposer's Certification, Statement of Business Responsibility, Conflict of Interest Questionnaire, Debarment or Suspension Certification Form, Felony Conviction Notice, W-9, Insurance certificates, M. Review the full document from Keene Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Keene, TX. Review the full solicitation for detailed scope requirements.