Kearsarge Regional School District Graduation Event Planner/Production - High School RFP
Kearsarge Regional School DistrictSchool · New London, NH- Due
- Sep 14, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Charles Langille
- (603) 526-2051
The 30-second brief
Kearsarge Regional School District is soliciting proposals for event production and management of outdoor graduation ceremonies for 2027, 2028, and 2029. Services include staging, AV, seating for 1100, and turnkey installation.
Staging, AV/Sound, Video board equipment, Seating for 1100, Florals, Confetti cannons, Silent generator power, Audio/video technicians
Vendor competency, financial responsibility, references, equipment list, past performance history, best interests of the District
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Summary
Kearsarge Regional School District is soliciting proposals for event production and management of outdoor graduation ceremonies for 2027, 2028, and 2029. Services include staging, AV, seating for 1100, and turnkey installation.
EVALUATION CRITERIA
6- Vendor competency
- Financial responsibility
- References
- Equipment list
- Past performance history
- Best interests of the District
REQUIRED DELIVERABLES
8- Staging
- AV/Sound
- Video board equipment
- Seating for 1100
- Florals
- Confetti cannons
- Silent generator power
- Audio/video technicians
REQUIRED ATTACHMENTS
5- Itemized equipment list
- Three references
- Litigation history
- Background check compliance
- Drug-free workplace certification
REQUIRED STAFFING
Audio technicians, video technicians
- Submit to
- 457 North Road, North Sutton, NH 03260
- Duration
- 32 months
- Scope location
- North Sutton, NH
Questions about this RFP
How do I respond to this RFP from Kearsarge Regional School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 457 North Road, North Sutton, NH 03260. For questions, contact Charles Langille.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Kearsarge Regional School District in NH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Charles Langille at (603) 526-2051. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Audio technicians, video technicians. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Staging, AV/Sound, Video board equipment, Seating for 1100, Florals, Confetti cannons, Silent generator power, Audio/video technicians. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Vendor competency, financial responsibility, references, equipment list, past performance history, best interests of the District" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Kearsarge Regional School District?
All active and historical solicitations from Kearsarge Regional School District are tracked and searchable. As a school agency, Kearsarge Regional School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Itemized equipment list, three references, litigation history, background check compliance, drug-free workplace certification. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Kearsarge Regional School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: North Sutton, NH. Review the full solicitation for detailed scope requirements.