KC International Academy Managed School Copier Services RFP 2026
Kc International-WallaceSchool · Kansas City, MO- Due
- Apr 16, 2026
- Deadline passed
- Posted
- Mar 18, 2026
- Contract term
- 5 years
- Primary contact
- Bruce Rehmer
- (816) 242-4206
The 30-second brief
KC International Academy (KCIA) is seeking proposals for a managed copier and print solution to replace 6 existing units. Scope includes providing digital copier equipment, software, maintenance, parts, and supplies (toner, staples). Requirements specify document imaging features (scan to email/location), stapling and punch hole capabilities, finishers for black and white machines, and a 4-hour response time guarantee. The academy desires Papercut management software for user reporting and authentication. A 5-year contract term is anticipated, beginning July 1, 2026. Proposals are due April 16, 2026, at 12:00 PM CST, with a question deadline of April 14, 2026. Evaluation is based on price (80 points), RFP compliance (10), and references (10).
Copier equipment, Software integration, Maintenance services, Monthly usage reports, Quarterly uptime reports
Total Value and Price (80 points), Proposal meets all RFP items (10 points), References (10 points)
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Summary
KC International Academy (KCIA) is seeking proposals for a managed copier and print solution to replace 6 existing units.
Scope includes providing digital copier equipment, software, maintenance, parts, and supplies (toner, staples). Requirements specify document imaging features (scan to email/location), stapling and punch hole capabilities, finishers for black and white machines, and a 4-hour response time guarantee. The academy desires Papercut management software for user reporting and authentication. A 5-year contract term is anticipated, beginning July 1, 2026. Proposals are due April 16, 2026, at 12:00 PM CST, with a question deadline of April 14, 2026. Evaluation is based on price (80 points), RFP compliance (10), and references (10).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Copier equipment
- Software integration
- Maintenance services
- Monthly usage reports
- Quarterly uptime reports
REQUIRED ATTACHMENTS
3- Price table
- Five project references
- Statement of qualifications
- Submit to
- Kansas City, MO
- Scope location
- Kansas City, MO
- Reported agency
- KC International Academy
Questions about this RFP
How do I respond to this RFP from Kc International-Wallace?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Kansas City, MO. For questions, contact Bruce Rehmer.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Kc International-Wallace in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bruce Rehmer at (816) 242-4206. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Copier equipment, Software integration, Maintenance services, Monthly usage reports, Quarterly uptime reports. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total Value and Price (80 points), Proposal meets all RFP items (10 points), References (10 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Kc International-Wallace?
All active and historical solicitations from Kc International-Wallace are tracked and searchable. As a school agency, Kc International-Wallace regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: price table, five project references, statement of qualifications. Review the full document from Kc International-Wallace for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kansas City, MO. Review the full solicitation for detailed scope requirements.