Kansas City Kansas Community College Bookstore POS and Inventory Management System RFP 2026
Kansas City Kansas Community CollegeHigher Ed · Kansas City, KS- Due
- Mar 27, 2026
- Deadline passed
- Posted
- Feb 27, 2026
- Contract term
- 1 year
- Primary contact
- Linda Burgess
The 30-second brief
Kansas City Kansas Community College is seeking a Software as a Service (SaaS) Bookstore Point of Sale (POS) software and hardware system solution. The system should include Inventory Management, Customer Relationship Management, Financial Reporting, and eCommerce components. The college has two store locations and requires a comprehensive system for managing textbook and general merchandise sales.
Bookstore Point of Sale (POS) software and hardware system solution, Inventory Management, Customer Relationship Management, Financial Reporting, ECommerce components, Mobile POS solution, Implementation setup and configuration support, Virtual/online training, Technical help desk support, Maintenance support.
Approach to the Scope of Services, Personnel, Capacity to Perform the Work, Experience, Familiarity, Fee Proposal.
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Summary
Kansas City Kansas Community College is seeking a Software as a Service (SaaS) Bookstore Point of Sale (POS) software and hardware system solution.
The system should include Inventory Management, Customer Relationship Management, Financial Reporting, and eCommerce components. The college has two store locations and requires a comprehensive system for managing textbook and general merchandise sales.
EVALUATION CRITERIA
6- Approach to the Scope of Services
- Personnel
- Capacity to Perform the Work
- Experience
- Familiarity
- Fee Proposal
REQUIRED DELIVERABLES
10- Bookstore Point of Sale (POS) software and hardware system solution
- Inventory Management
- Customer Relationship Management
- Financial Reporting
- ECommerce components
- Mobile POS solution
- Implementation setup and configuration support
- Virtual/online training
- Technical help desk support
- Maintenance support
REQUIRED ATTACHMENTS
7- Respondent Acknowledgement Sheet
- Company Overview and History
- Experience/References
- Key Personnel
- Project Approach
- Fee Proposal
- Voluntary Product Accessibility Template (VPAT)
- Submit to
- 7250 State Avenue, Kansas City, Kansas 66112
- Duration
- 60 months
- Scope location
- Kansas City, Kansas
Questions about this RFP
How do I respond to this RFP from Kansas City Kansas Community College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 7250 State Avenue, Kansas City, Kansas 66112. For questions, contact Linda Burgess.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Kansas City Kansas Community College in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Linda Burgess. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bookstore Point of Sale (POS) software and hardware system solution, Inventory Management, Customer Relationship Management, Financial Reporting, ECommerce components, Mobile POS solution, Implementation setup and configuration support, Virtual/online training, Technical help desk support, Maintenan. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Approach to the Scope of Services, Personnel, Capacity to Perform the Work, Experience, Familiarity, Fee Proposal." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Kansas City Kansas Community College?
All active and historical solicitations from Kansas City Kansas Community College are tracked and searchable. As a higher ed agency, Kansas City Kansas Community College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Respondent Acknowledgement Sheet, Company Overview and History, Experience/References, Key Personnel, Project Approach, Fee Proposal, Voluntary Product Accessibility Template (VPAT).. Review the full document from Kansas City Kansas Community College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kansas City, Kansas. Review the full solicitation for detailed scope requirements.