Judson Independent School District - Landscaping Maintenance Services - RFP 25-14 (2025)
Judson Independent School DistrictSchool · Live Oak, TX- Due
- Dec 16, 2025
- Deadline passed
- Posted
- Nov 14, 2025
- Contract term
- 2 years
- Primary contact
- Debi Baerman
- (210) 945-5526
The 30-second brief
Judson Independent School District seeks qualified vendors to provide all labor, fuel, materials, equipment, accessories, and proper supervision required to perform landscaping maintenance services at all or selected district properties, including high schools, middle schools, elementary schools, and administrative facilities located in Live Oak, Converse, Kirby, San Antonio, Universal City, Schertz, Selma, and Bexar County, Texas. The scope of work encompasses mowing (with a minimum of 23 cuttings annually per selected campus/facility), string trimming of perimeter fences, structures, trees, sidewalks, and curbs, power-blowing, debris and trash removal, edging, and weeding. The contract term is for an initial two-year period commencing on or about January 23, 2026, with options for three additional one-year extensions. A pre-proposal conference is scheduled for December 2, 2025, at 9:00 AM at the Judson ISD Maintenance Department Conference Room, 6808 Woodlake Parkway, Suite A, San Antonio, TX 78244. Questions must be submitted via Public Purchase by December 10, 2025, at 10:00 AM. Submission deadline is December 16, 2025, at 10:00 AM.
Mowing, String trimming, Power-blowing, Debris removal, Edging, Tree removal, Tree trimming, Stump grinding
Purchase Price (including discount rate) - 45 Points, Reputation of Vendor and Vendor's Goods and Services - 20 Points, Quality of Goods and Services/Extent to Which the Goods and/or Services Meet the District's Needs - 15 Points, Vendor's Past Relationship with District - 10 Points, Total Long-Term Cost to the District - 05 Points, Principle Place of Business - 00 Points, Quality and Completeness of Proposal - 05 Points
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Summary
Judson Independent School District seeks qualified vendors to provide all labor, fuel, materials, equipment, accessories, and proper supervision required to perform landscaping maintenance services at all or selected district properties, including high schools, middle schools, elementary schools, and administrative facilities located in Live Oak, Converse, Kirby, San Antonio, Universal City, Schertz, Selma, and Bexar County, Texas.
The scope of work encompasses mowing (with a minimum of 23 cuttings annually per selected campus/facility), string trimming of perimeter fences, structures, trees, sidewalks, and curbs, power-blowing, debris and trash removal, edging, and weeding. The contract term is for an initial two-year period commencing on or about January 23, 2026, with options for three additional one-year extensions. A pre-proposal conference is scheduled for December 2, 2025, at 9:00 AM at the Judson ISD Maintenance Department Conference Room, 6808 Woodlake Parkway, Suite A, San Antonio, TX 78244. Questions must be submitted via Public Purchase by December 10, 2025, at 10:00 AM. Submission deadline is December 16, 2025, at 10:00 AM.
EVALUATION CRITERIA
Purchase Price (including discount rate) - 45 Points, Reputation of Vendor and Vendor's Goods and Services - 20 Points, Quality of Goods and Services/Extent to Which the Goods and/or Services Meet the District's Needs - 15 Points, Vendor's Past Relationship with District - 10 Points, Total Long-Term Cost to the District - 05 Points, Principle Place of Business - 00 Points, Quality and Completeness of Proposal - 05 Points
REQUIRED DELIVERABLES
8- Mowing
- String trimming
- Power-blowing
- Debris removal
- Edging
- Tree removal
- Tree trimming
- Stump grinding
REQUIRED ATTACHMENTS
Notice of Request for Proposal - Form A1, Felony Conviction Disclosure Statement & Deviation/Compliance Signature Form - Form A2, Out of State Certification Page - Form A3, Suspension and Debarment Certification Non-Collusion, Non-Conflict of Interest and Anti-Lobbying Certification - Form A4, Central Texas Purchasing Alliance Adoption, Northeast ISD & San Antonio ISD Adoption - Form A5, Federal Funds Anti-Lobbying Certification - Form A6, Non-Boycott of Israel/Non-Affiliation with Foreign Terrorist Org. - Form A7, Form 1295, Executive Summary, Bid/Proposal Submittal - Form P, Vendor Reference Sheet - Form R, Education Department General Administrative Regulations (EDGAR), IRS Form W-9, Catalog Submittal
- Submit to
- http://www.publicpurchase.com/judsonisd,tx
- Duration
- 60 months
- Scope location
- Live Oak, TX
Questions about this RFP
How do I respond to this RFP from Judson Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 16, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: http://www.publicpurchase.com/judsonisd,tx. For questions, contact Debi Baerman.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Judson Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Debi Baerman at (210) 945-5526. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Mowing, String trimming, Power-blowing, Debris removal, Edging, Tree removal, Tree trimming, Stump grinding. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase Price (including discount rate) - 45 Points, Reputation of Vendor and Vendor's Goods and Services - 20 Points, Quality of Goods and Services/Extent to Which the Goods and/or Services Meet the..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Judson Independent School District?
All active and historical solicitations from Judson Independent School District are tracked and searchable. As a school agency, Judson Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Notice of Request for Proposal - Form A1, Felony Conviction Disclosure Statement & Deviation/Compliance Signature Form - Form A2, Out of State Certification Page - Form A3, Suspension and Debarment Ce. Review the full document from Judson Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Live Oak, TX. Review the full solicitation for detailed scope requirements.