Jasper County School District Baseball and Softball Field Maintenance Services RFP 25-26-ATH-001 2026
Jasper County School DistrictSchool · Ridgeland, SC- Due
- Jul 16, 2026
- Deadline passed
- Posted
- Jul 1, 2026
- Contract term
- 1 year
- Primary contact
- Christopher Taylor
The 30-second brief
Jasper County School District is soliciting sealed proposals for routine maintenance services for its baseball and softball fields, parking lots, driveways, landscape beds, and irrigation systems under RFP 25-26-ATH-001. The scope includes twice-weekly field maintenance (mowing, trimming, edging, infield grooming), seasonal pine straw application, athletic field seeding and fertilization, and irrigation system inspections and minor repairs. A mandatory pre-bid site visit is scheduled for July 9, 2026, at 10:00 AM at the District Office in Ridgeland, SC. Proposals are due by July 16, 2026, at 2:00 PM. The initial contract term is one year, from August 5, 2026, to August 5, 2027, with options for up to three additional one-year renewals. Evaluation criteria include experience (25%), work plan (25%), pricing (25%), references (15%), and responsiveness (10%).
Cover Letter, Company Qualifications, Work Plan, Service Schedule, Staffing Plan, Equipment List, References, Pricing Schedule, Insurance Certificate, Required District Forms
Experience and qualifications (25), Proposed work plan and schedule (25), Pricing (25), References and past performance (15), Responsiveness and completeness (10)
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Summary
Jasper County School District is soliciting sealed proposals for routine maintenance services for its baseball and softball fields, parking lots, driveways, landscape beds, and irrigation systems under RFP 25-26-ATH-001.
The scope includes twice-weekly field maintenance (mowing, trimming, edging, infield grooming), seasonal pine straw application, athletic field seeding and fertilization, and irrigation system inspections and minor repairs. A mandatory pre-bid site visit is scheduled for July 9, 2026, at 10:00 AM at the District Office in Ridgeland, SC. Proposals are due by July 16, 2026, at 2:00 PM. The initial contract term is one year, from August 5, 2026, to August 5, 2027, with options for up to three additional one-year renewals. Evaluation criteria include experience (25%), work plan (25%), pricing (25%), references (15%), and responsiveness (10%).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
10- Cover Letter
- Company Qualifications
- Work Plan
- Service Schedule
- Staffing Plan
- Equipment List
- References
- Pricing Schedule
- Insurance Certificate
- Required District Forms
REQUIRED ATTACHMENTS
5- Attachment A - Offeror Information Form
- Attachment B - References Form
- Attachment C - Exceptions Form
- Attachment D - Non-Collusion Certification
- Attachment E - No Response Form
REQUIRED STAFFING
Labor rate for additional approved work, Minor irrigation repair labor rate
- Submit to
- 10942 N. Jacob Smart Blvd., Ridgeland, SC 29936
- Duration
- 48 months
- Scope location
- Ridgeland, SC
Questions about this RFP
How do I respond to this RFP from Jasper County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 10942 N. Jacob Smart Blvd., Ridgeland, SC 29936. For questions, contact Christopher Taylor.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Jasper County School District in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christopher Taylor. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Labor rate for additional approved work, Minor irrigation repair labor rate. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover Letter, Company Qualifications, Work Plan, Service Schedule, Staffing Plan, Equipment List, References, Pricing Schedule, Insurance Certificate, Required District Forms. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and qualifications (25), Proposed work plan and schedule (25), Pricing (25), References and past performance (15), Responsiveness and completeness (10)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Jasper County School District?
All active and historical solicitations from Jasper County School District are tracked and searchable. As a school agency, Jasper County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - Offeror Information Form, Attachment B - References Form, Attachment C - Exceptions Form, Attachment D - Non-Collusion Certification, Attachment E - No Response Form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Jasper County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ridgeland, SC. Review the full solicitation for detailed scope requirements.