Indiana Department of Natural Resources - Charlestown State Park HVAC Equipment 2-year Preventative Maintenance Contract - PMC2703724017 (2026)
Indiana DNR Division of Engineering | State of IndianaState · Indianapolis, IN- Due
- Dec 2, 2026
- 34 days left
- Posted
- Oct 8, 2026
- Contract term
- 2 years
- Primary contact
- Angela Settles
- (317) 232-4108
The 30-second brief
The Indiana Department of Natural Resources is seeking competitive bids for a 2-year preventative maintenance contract for HVAC equipment at Charlestown State Park, located at 12500 Indiana 62, Charlestown, IN 47111. The work is estimated to be less than $150,000 under Project No. PMC2703724017. Sealed bids must be received by the Department of Natural Resources, Engineering Division via email at [email protected] by December 2, 2026, at 12:00 PM Indianapolis time. A live bid opening will be conducted via Teams. Bidders must include the project number, project name, and firm's name in the email subject line and submit quotation form DAPW 35. A W-9 form and bidder ID registration with the Indiana Department of Administration are required. Contractors must perform a minimum of 15% of the total contract value with their own forces. Minimum insurance coverage includes $500,000 per person and $2,000,000 per occurrence for commercial general liability and automobile liability, naming the State as an additional insured on a primary, non-contributory basis.
Base Bid, Alternate Bid 1
Price
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Summary
The Indiana Department of Natural Resources is seeking competitive bids for a 2-year preventative maintenance contract for HVAC equipment at Charlestown State Park, located at 12500 Indiana 62, Charlestown, IN 47111.
The work is estimated to be less than $150,000 under Project No. PMC2703724017. Sealed bids must be received by the Department of Natural Resources, Engineering Division via email at [email protected] by December 2, 2026, at 12:00 PM Indianapolis time. A live bid opening will be conducted via Teams. Bidders must include the project number, project name, and firm's name in the email subject line and submit quotation form DAPW 35. A W-9 form and bidder ID registration with the Indiana Department of Administration are required. Contractors must perform a minimum of 15% of the total contract value with their own forces. Minimum insurance coverage includes $500,000 per person and $2,000,000 per occurrence for commercial general liability and automobile liability, naming the State as an additional insured on a primary, non-contributory basis.
EVALUATION CRITERIA
Price
REQUIRED DELIVERABLES
Base Bid, Alternate Bid 1
REQUIRED ATTACHMENTS
3- Quotation form DAPW 35
- W-9 Form
- Certificate of Insurance
- Submit to
- [email protected]
- Scope location
- Charlestown, IN
- Reported agency
- Indiana Department of Natural Resources
Questions about this BID
How do I respond to this Bid from Indiana DNR Division of Engineering | State of Indiana?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Angela Settles.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Indiana DNR Division of Engineering | State of Indiana in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Angela Settles at (317) 232-4108. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Base Bid, Alternate Bid 1. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Indiana DNR Division of Engineering | State of Indiana?
All active and historical solicitations from Indiana DNR Division of Engineering | State of Indiana are tracked and searchable. As a state agency, Indiana DNR Division of Engineering | State of Indiana regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Quotation form DAPW 35, W-9 Form, Certificate of Insurance. Review the full document from Indiana DNR Division of Engineering | State of Indiana for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Charlestown, IN. Review the full solicitation for detailed scope requirements.