Department of Administration - Harmonie State Park HVAC 2 Year Preventative Maintenance Contract - PMC2703728007
Indiana DNR Division of Engineering | State of IndianaState · Indianapolis, IN- Due
- Oct 21, 2026
- Deadline passed
- Contract term
- 2 years
- Primary contact
- Jen Reeves
- (317) 232-4088
The 30-second brief
The Indiana Department of Administration, Public Works Division is soliciting quotations for a 2-year preventative maintenance contract for HVAC systems at Harmonie State Park, located at 3451 Harmonie State Park Road, New Harmony, IN 47631. The estimated cost of the work is less than $150,000 under project number PMC2703728007. Bids are due by October 21, 2026, at 12:00 PM Indianapolis time, and must be submitted to the Department of Natural Resources, Division of Purchasing. Interested contractors should review the project site and submit sealed bids containing the required quotation form DAPW 35.
HVAC 2 Year Preventative Maintenance Services
Lowest responsible and responsive bid
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Summary
The Indiana Department of Administration, Public Works Division is soliciting quotations for a 2-year preventative maintenance contract for HVAC systems at Harmonie State Park, located at 3451 Harmonie State Park Road, New Harmony, IN 47631.
The estimated cost of the work is less than $150,000 under project number PMC2703728007. Bids are due by October 21, 2026, at 12:00 PM Indianapolis time, and must be submitted to the Department of Natural Resources, Division of Purchasing. Interested contractors should review the project site and submit sealed bids containing the required quotation form DAPW 35.
EVALUATION CRITERIA
Lowest responsible and responsive bid
REQUIRED DELIVERABLES
HVAC 2 Year Preventative Maintenance Services
REQUIRED ATTACHMENTS
Quotation form DAPW 35, W-9 Form
- Submit to
- Department of Natural Resources, Division of Purchasing
- Scope location
- New Harmony, IN
- Reported agency
- Department of Administration
Questions about this BID
How do I respond to this Bid from Indiana DNR Division of Engineering | State of Indiana?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Department of Natural Resources, Division of Purchasing. For questions, contact Jen Reeves.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Indiana DNR Division of Engineering | State of Indiana in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jen Reeves at (317) 232-4088. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: HVAC 2 Year Preventative Maintenance Services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible and responsive bid" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Indiana DNR Division of Engineering | State of Indiana?
All active and historical solicitations from Indiana DNR Division of Engineering | State of Indiana are tracked and searchable. As a state agency, Indiana DNR Division of Engineering | State of Indiana regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Quotation form DAPW 35, W-9 Form. Review the full document from Indiana DNR Division of Engineering | State of Indiana for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: New Harmony, IN. Review the full solicitation for detailed scope requirements.