Indiana Department of Education FSMC Contract Renewal Standard Operating Procedures
Indiana Department of Education | State of IndianaState · Indianapolis, IN- Due
- May 15, 2027
- 192 days left
- Contract term
- 4 years
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Summary
The Indiana Department of Education (IDOE) has issued standard operating procedures for School Food Authorities (SFAs) to renew contracts with Food Service Management Companies (FSMCs).
SFAs must notify the IDOE of their intent to renew for any of the four remaining years of a contract by submitting a Renewal Acknowledgement, contract amendments, and required federal certifications (Suspension Debarment, Clean Air and Water, and Lobbying). Additional requirements include a current list of SFA sites, a completed FSMC Monitoring Review form, and a Monthly Reconciliation Report for USDA Foods. Submissions are due by May 15th for contracts starting July 1st, or at least one month prior to other planned start dates. All monitoring and reconciliation reports must be completed by SFA personnel rather than the FSMC.
REQUIRED ATTACHMENTS
10- Renewal Acknowledgement
- Amendments
- Subcontracts
- Letter Agreements
- Suspension Debarment Certification Form
- Clean Air and Water Certification Form
- Lobbying Certification Form
- List of SFA sites
- FSMC Monitoring Review form
- Monthly Reconciliation Report for USDA Foods
- Reported agency
- Indiana Department of Education
Questions about this RFO
How do I respond to this RFO from Indiana Department of Education | State of Indiana?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 15, 2027. Be sure to include all required attachments as outlined in the solicitation.
Can small businesses or minority-owned firms bid on this RFO?
Most government agencies, including Indiana Department of Education | State of Indiana in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFO submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
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Where can I find more RFPs from Indiana Department of Education | State of Indiana?
All active and historical solicitations from Indiana Department of Education | State of Indiana are tracked and searchable. As a state agency, Indiana Department of Education | State of Indiana regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of May 15, 2027, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFO?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Renewal Acknowledgement, Amendments, Subcontracts, Letter Agreements, Suspension Debarment Certification Form, Clean Air and Water Certification Form, Lobbying Certification Form, List of SFA sites, F. Review the full document from Indiana Department of Education | State of Indiana for the complete list.