Indiana Department of Administration - Laundry Services for Hospital Linens at IVH - RFP 27-88106 (2026)
Indiana State Board of Animal Health | State of IndianaState · Indianapolis, IN- Due
- Oct 28, 2026
- Deadline passed
- Posted
- Sep 16, 2026
- Contract term
- 5 years
- Primary contact
- Simran Kandola
- (317) 232-3061
The 30-second brief
The Indiana Department of Administration (IDOA), on behalf of the Indiana Department of Veterans Affairs and the Indiana Veterans' Home (IVH) located in West Lafayette, Indiana, is seeking proposals for comprehensive commercial laundry and linen management services. The scope of work includes the supply, delivery, pickup, laundering, counting, tracking, and repair or replacement of clean and soiled linen items including flat and fitted bed sheets, pillowcases, towels, blankets, gowns, underpads, wash cloths, patient personal linens, and resident clothing. Services must adhere strictly to CDC, OSHA, The Joint Commission, and CMS infection control standards. The submission deadline is October 28, 2026, at 3:00 PM Eastern Time. A pre-proposal conference is scheduled for September 30, 2026, at 10:15 AM Eastern Time. A contract goal of 3% has been established for Indiana Veteran Owned Small Businesses (IVOSB). The initial term of the contract is five years with a one-year renewal option.
Supply and delivery of clean linen items including laundry bags, Flat and fitted bed sheets, Pillowcases, Towels, Blankets, Gowns, Underpads, Wash cloths; pickup and transport of soiled linen; sorting, Counting, And tracking linen inventory; laundering and finishing all linen per healthcare sanitation standards; repair or replacement of damaged linen; folding and sorting clean linen into carts.
Adherence to Mandatory Requirements (Pass/Fail), Management Assessment/Quality (50 points), Cost (30 points), Buy Indiana (5 points), Indiana Veteran Owned Small Business Subcontractor Commitment (5 points)
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Summary
The Indiana Department of Administration (IDOA), on behalf of the Indiana Department of Veterans Affairs and the Indiana Veterans' Home (IVH) located in West Lafayette, Indiana, is seeking proposals for comprehensive commercial laundry and linen management services.
The scope of work includes the supply, delivery, pickup, laundering, counting, tracking, and repair or replacement of clean and soiled linen items including flat and fitted bed sheets, pillowcases, towels, blankets, gowns, underpads, wash cloths, patient personal linens, and resident clothing. Services must adhere strictly to CDC, OSHA, The Joint Commission, and CMS infection control standards. The submission deadline is October 28, 2026, at 3:00 PM Eastern Time. A pre-proposal conference is scheduled for September 30, 2026, at 10:15 AM Eastern Time. A contract goal of 3% has been established for Indiana Veteran Owned Small Businesses (IVOSB). The initial term of the contract is five years with a one-year renewal option.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Supply and delivery of clean linen items including laundry bags, Flat and fitted bed sheets, Pillowcases, Towels, Blankets, Gowns, Underpads, Wash cloths
- Pickup and transport of soiled linen
- Sorting, Counting, And tracking linen inventory
- Laundering and finishing all linen per healthcare sanitation standards
- Repair or replacement of damaged linen
- Folding and sorting clean linen into carts
REQUIRED ATTACHMENTS
7- Attachment A (IVOSB Commitment Form)
- Attachment D (Cost Proposal)
- Attachment E (Business Proposal)
- Attachment F (Technical Proposal)
- Attachment J (Attestation Form)
- AI Technical Proposal Questions
- Infrastructure Overview
- Submit to
- https://www.in.gov/idoa/procurement/supplier-resource-center/requirements-to-do-business-with-the-state/bidder-profile-registration/manage-my-bidder-profile/submitting-a-bid/
- Scope location
- West Lafayette, IN
- Reported agency
- State of Indiana
Questions about this RFP
How do I respond to this RFP from Indiana State Board of Animal Health | State of Indiana?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.in.gov/idoa/procurement/supplier-resource-center/requirements-to-do-business-with-the-state/bidder-profile-registration/manage-my-bidder-profile/submitting-a-bid/. For questions, contact Simran Kandola.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Indiana State Board of Animal Health | State of Indiana in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Simran Kandola at (317) 232-3061. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Supply and delivery of clean linen items including laundry bags, Flat and fitted bed sheets, Pillowcases, Towels, Blankets, Gowns, Underpads, Wash cloths; pickup and transport of soiled linen; sorting, Counting, And tracking linen inventory; laundering and finishing all linen per healthcare sanitati. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Adherence to Mandatory Requirements (Pass/Fail), Management Assessment/Quality (50 points), Cost (30 points), Buy Indiana (5 points), Indiana Veteran Owned Small Business Subcontractor Commitment (5 p..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Indiana State Board of Animal Health | State of Indiana?
All active and historical solicitations from Indiana State Board of Animal Health | State of Indiana are tracked and searchable. As a state agency, Indiana State Board of Animal Health | State of Indiana regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A (IVOSB Commitment Form), Attachment D (Cost Proposal), Attachment E (Business Proposal), Attachment F (Technical Proposal), Attachment J (Attestation Form), AI Technical Proposal Question. Review the full document from Indiana State Board of Animal Health | State of Indiana for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Lafayette, IN. Review the full solicitation for detailed scope requirements.