Indiana Department of Administration - Fleet GPS / Telematics Services - RFP 27-88426 (2026)
Rockville Correctional Facility | State of IndianaState · Rockville, IN- Due
- Nov 10, 2026
- 12 days left
- Posted
- Sep 16, 2026
- Contract term
- 4 years
- Primary contact
- Robert Cohen
- (317) 232-3061
The 30-second brief
The Indiana Department of Administration seeks to procure a turnkey, enterprise-grade Fleet Telematics and GPS Tracking solution supporting the statewide vehicle fleet across participating agencies including IDOA, INDOT, DNR, DOC, and ISP totaling approximately 7,725 vehicles. The system requires real-time GPS tracking and playback, vehicle diagnostics, Diagnostic Trouble Codes, driver behavior monitoring and safety scoring, configurable geofencing, and automated alerts. The contract term is four years with one optional one-year renewal. Proposals are due by November 10, 2026, at 3:00 PM Eastern Time. Submission requires electronic upload through the Indiana Supplier Portal. An IVOSB subcontracting goal of 3% has been established.
Management Assessment/Quality, 50 available points; Price, 30 available points; Buy Indiana Initiative, 5 points; Indiana Veteran Owned Small Business Subcontractor Commitment, 5 points
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Summary
The Indiana Department of Administration seeks to procure a turnkey, enterprise-grade Fleet Telematics and GPS Tracking solution supporting the statewide vehicle fleet across participating agencies including IDOA, INDOT, DNR, DOC, and ISP totaling approximately 7,725 vehicles.
The system requires real-time GPS tracking and playback, vehicle diagnostics, Diagnostic Trouble Codes, driver behavior monitoring and safety scoring, configurable geofencing, and automated alerts. The contract term is four years with one optional one-year renewal. Proposals are due by November 10, 2026, at 3:00 PM Eastern Time. Submission requires electronic upload through the Indiana Supplier Portal. An IVOSB subcontracting goal of 3% has been established.
EVALUATION CRITERIA
4- Management Assessment/Quality, 50 available points
- Price, 30 available points
- Buy Indiana Initiative, 5 points
- Indiana Veteran Owned Small Business Subcontractor Commitment, 5 points
REQUIRED ATTACHMENTS
7- Attachment A IVOSB Commitment Form
- Attachment D Cost Proposal
- Attachment E Business Proposal
- Attachment F Technical Proposal
- Attachment J Attestation Form
- AI Technical Proposal Questions
- Infrastructure Overview
- Submit to
- https://www.in.gov/idoa/procurement/supplier-resource-center/requirements-to-do-business-with-the-state/bidder-profile-registration/manage-my-bidder-profile/submitting-a-bid/
- Duration
- 60 months
- Scope location
- Indianapolis, IN
- Reported agency
- State of Indiana
Questions about this RFP
How do I respond to this RFP from Rockville Correctional Facility | State of Indiana?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.in.gov/idoa/procurement/supplier-resource-center/requirements-to-do-business-with-the-state/bidder-profile-registration/manage-my-bidder-profile/submitting-a-bid/. For questions, contact Robert Cohen.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Rockville Correctional Facility | State of Indiana in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Robert Cohen at (317) 232-3061. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Management Assessment/Quality, 50 available points; Price, 30 available points; Buy Indiana Initiative, 5 points; Indiana Veteran Owned Small Business Subcontractor Commitment, 5 points" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Rockville Correctional Facility | State of Indiana?
All active and historical solicitations from Rockville Correctional Facility | State of Indiana are tracked and searchable. As a state agency, Rockville Correctional Facility | State of Indiana regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A IVOSB Commitment Form, Attachment D Cost Proposal, Attachment E Business Proposal, Attachment F Technical Proposal, Attachment J Attestation Form, AI Technical Proposal Questions, Infrast. Review the full document from Rockville Correctional Facility | State of Indiana for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Indianapolis, IN. Review the full solicitation for detailed scope requirements.