Illinois State Board of Education - FY27 TWE & TOY Awards Banquet - 27-586SBE-FINAN-B-53616
Illinois State Board of Education | State of IllinoisState · Springfield, IL- Due
- Aug 19, 2026
- Deadline passed
- Posted
- Aug 10, 2026
- Primary contact
- Staci Hardin
- (217) 785-8777
The 30-second brief
The Illinois State Board of Education (ISBE) is seeking quotes for hotel conference space, catering, lodging, and audiovisual services in Central Illinois (Bloomington, Normal, Peoria, Champaign, or Springfield) for the annual Those Who Excel & Teacher of the Year Awards Banquet. The event is expected to host between 700 and 1,050 attendees, featuring a plated dinner, banquet hall, small meeting rooms, registration area with photo backdrops, cash bar, and a water/soda bottle bar. Required audiovisual equipment includes flying projectors, drop-down screens, standing podium, wireless and floor microphones, video switcher, audio mixing device, laptops, video camera, and walkie talkies, along with dedicated AV staff. Vendor must provide a room block of 230 rooms and 30 direct-billed rooms for staff. Quotes are due by August 19, 2026, and must remain valid for 180 days.
Conference space within a hotel or within walking distance of a hotel in Central Illinois, Physical Layout for Small Meeting Room 1, Small Meeting Room 2, Small Meeting Room 3, Banquet Check-In & Cash Bar, Recognition Banquet Ballroom, Audiovisual equipment and staff, Catering including Dinner Banquet Plated Dinner, Student Dinner, Staff/Volunteer Dinner, Cash Bar, Soda/Water Bottle Bar, Location/transportation parking, Lodging room block
Lowest price
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Summary
The Illinois State Board of Education (ISBE) is seeking quotes for hotel conference space, catering, lodging, and audiovisual services in Central Illinois (Bloomington, Normal, Peoria, Champaign, or Springfield) for the annual Those Who Excel & Teacher of the Year Awards Banquet.
The event is expected to host between 700 and 1,050 attendees, featuring a plated dinner, banquet hall, small meeting rooms, registration area with photo backdrops, cash bar, and a water/soda bottle bar. Required audiovisual equipment includes flying projectors, drop-down screens, standing podium, wireless and floor microphones, video switcher, audio mixing device, laptops, video camera, and walkie talkies, along with dedicated AV staff. Vendor must provide a room block of 230 rooms and 30 direct-billed rooms for staff. Quotes are due by August 19, 2026, and must remain valid for 180 days.
EVALUATION CRITERIA
Lowest price
REQUIRED DELIVERABLES
Conference space within a hotel or within walking distance of a hotel in Central Illinois, Physical Layout for Small Meeting Room 1, Small Meeting Room 2, Small Meeting Room 3, Banquet Check-In & Cash Bar, Recognition Banquet Ballroom, Audiovisual equipment and staff, Catering including Dinner Banquet Plated Dinner, Student Dinner, Staff/Volunteer Dinner, Cash Bar, Soda/Water Bottle Bar, Location/transportation parking, Lodging room block
REQUIRED ATTACHMENTS
Quote form filled out in its entirety
- Submit to
- ISBE Fiscal Support Services 100 North First Street, W-380 Springfield, IL 62777 US Email: [email protected]
- Scope location
- Springfield, IL
- Reported agency
- State Board of Education
Questions about this QUOTE
How do I respond to this Quote from Illinois State Board of Education | State of Illinois?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: ISBE Fiscal Support Services 100 North First Street, W-380 Springfield, IL 62777 US Email: [email protected]. For questions, contact Staci Hardin.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including Illinois State Board of Education | State of Illinois in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Staci Hardin at (217) 785-8777. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Conference space within a hotel or within walking distance of a hotel in Central Illinois, Physical Layout for Small Meeting Room 1, Small Meeting Room 2, Small Meeting Room 3, Banquet Check-In & Cash Bar, Recognition Banquet Ballroom, Audiovisual equipment and staff, Catering including Dinner Banqu. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Illinois State Board of Education | State of Illinois?
All active and historical solicitations from Illinois State Board of Education | State of Illinois are tracked and searchable. As a state agency, Illinois State Board of Education | State of Illinois regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Quote form filled out in its entirety. Review the full document from Illinois State Board of Education | State of Illinois for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Springfield, IL. Review the full solicitation for detailed scope requirements.