Illinois State Board of Education - Teacher of the Year and Those Who Excel Banquet - 26-586SBE-FINAN-B-50006 (2025)
Illinois State Board of Education | State of IllinoisState · Springfield, IL- Due
- Nov 12, 2025
- Deadline passed
- Posted
- Nov 7, 2025
- Primary contact
- Staci Hardin
- (217) 785-8777
The 30-second brief
The Illinois State Board of Education is seeking quotes for conference space, catering, lodging, and audiovisual services for the annual Teacher of the Year and Those Who Excel Banquet in Central Illinois. The event requires banquet-style seating for an estimated 700 to 1,050 attendees, meeting rooms for staff, student performers, and guests, registration tables, step-and-repeat backdrops, cash bar, and complimentary parking. Catering includes a plated chicken dinner for main guests, deli sandwiches for student and volunteer/staff dinners, and beverage service. Lodging requires a room block of 150 hotel rooms at $110 or lower per night (120 direct billed, 30 paid by individuals). Audiovisual requirements include flying projectors, drop-down screens, microphones, staging, lighting, and walkie-talkies. The submission deadline is November 12, 2025, at 9:00 AM. Award will be based on lowest price.
Conference space within a hotel in Central Illinois, Physical Layout setup, Audiovisual services, Catering, Location/transportation parking, Lodging room block
Price
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Summary
The Illinois State Board of Education is seeking quotes for conference space, catering, lodging, and audiovisual services for the annual Teacher of the Year and Those Who Excel Banquet in Central Illinois.
The event requires banquet-style seating for an estimated 700 to 1,050 attendees, meeting rooms for staff, student performers, and guests, registration tables, step-and-repeat backdrops, cash bar, and complimentary parking. Catering includes a plated chicken dinner for main guests, deli sandwiches for student and volunteer/staff dinners, and beverage service. Lodging requires a room block of 150 hotel rooms at $110 or lower per night (120 direct billed, 30 paid by individuals). Audiovisual requirements include flying projectors, drop-down screens, microphones, staging, lighting, and walkie-talkies. The submission deadline is November 12, 2025, at 9:00 AM. Award will be based on lowest price.
EVALUATION CRITERIA
Price
REQUIRED DELIVERABLES
6- Conference space within a hotel in Central Illinois
- Physical Layout setup
- Audiovisual services
- Catering
- Location/transportation parking
- Lodging room block
REQUIRED ATTACHMENTS
Quote form
- Submit to
- ISBE Fiscal Support Services 100 North First Street, W-380 Springfield, IL 62777 US Email: [email protected]
- Scope location
- Springfield, IL
- Reported agency
- Illinois State Board of Education
Questions about this QUOTE
How do I respond to this Quote from Illinois State Board of Education | State of Illinois?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 12, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: ISBE Fiscal Support Services 100 North First Street, W-380 Springfield, IL 62777 US Email: [email protected]. For questions, contact Staci Hardin.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including Illinois State Board of Education | State of Illinois in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Staci Hardin at (217) 785-8777. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Conference space within a hotel in Central Illinois, Physical Layout setup, Audiovisual services, Catering, Location/transportation parking, Lodging room block. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Illinois State Board of Education | State of Illinois?
All active and historical solicitations from Illinois State Board of Education | State of Illinois are tracked and searchable. As a state agency, Illinois State Board of Education | State of Illinois regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Quote form. Review the full document from Illinois State Board of Education | State of Illinois for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Springfield, IL. Review the full solicitation for detailed scope requirements.