Illinois Department of Corrections - Replace Walk-In Refrigeration Equipment - IFB 26-426DOC-SHERI-B-51953 (2026)
Illinois Department of Corrections | State of IllinoisState · Springfield, IL- Due
- May 21, 2026
- Deadline passed
- Posted
- May 5, 2026
- Primary contact
- Melinda Matson
- (815) 496-2181
The 30-second brief
The Illinois Department of Corrections is seeking bids for the replacement of walk-in refrigeration equipment at Sheridan Correctional Center, located in Sheridan, Illinois. The project includes the removal and replacement of two cooling systems for an approximately 6,800 cubic ft walk-in freezer, one cooling system for an approximately 3,400 cubic ft walk-in cooler, two cooling systems for an approximately 6,400 cubic ft walk-in cooler, and one cooling system for an approximately 1,500 cubic ft walk-in cooler. A non-mandatory site visit is scheduled for May 15, 2026, with an RSVP deadline of May 8, 2026. Submissions are due by May 21, 2026, via BidBuy. Background check requirements apply for site visits.
LINE ITEM #1 REMOVAL AND REPLACEMENT OF TWO (2) COOLING SYSTEMS FOR APPROXIMATELY 6800 CUBIC FT WALK-IN FREEZER; LINE ITEM #2 REMOVAL AND REPLACEMENT OF ONE (1) COOLING SYSTEM FOR APPROXIMATELY 3400 CUBIC FT WALK-IN COOLER (COOLER #1); LINE ITEM #3 REMOVAL AND REPLACEMENT OF TWO (2) COOLING SYSTEMS FOR APPROXIMATELY 6400 CUBIC FT WALK-IN COOLER (COOLER #2); LINE ITEM #4 REMOVAL AND REPLACEMENT OF ONE (1) COOLING SYSTEM FOR APPROXIMATELY 1500 CUBIC FT WALK-IN COOLER (ICI COOLER)
Price
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Summary
The Illinois Department of Corrections is seeking bids for the replacement of walk-in refrigeration equipment at Sheridan Correctional Center, located in Sheridan, Illinois.
The project includes the removal and replacement of two cooling systems for an approximately 6,800 cubic ft walk-in freezer, one cooling system for an approximately 3,400 cubic ft walk-in cooler, two cooling systems for an approximately 6,400 cubic ft walk-in cooler, and one cooling system for an approximately 1,500 cubic ft walk-in cooler. A non-mandatory site visit is scheduled for May 15, 2026, with an RSVP deadline of May 8, 2026. Submissions are due by May 21, 2026, via BidBuy. Background check requirements apply for site visits.
EVALUATION CRITERIA
Price
REQUIRED DELIVERABLES
4- LINE ITEM #1 REMOVAL AND REPLACEMENT OF TWO (2) COOLING SYSTEMS FOR APPROXIMATELY 6800 CUBIC FT WALK-IN FREEZER
- LINE ITEM #2 REMOVAL AND REPLACEMENT OF ONE (1) COOLING SYSTEM FOR APPROXIMATELY 3400 CUBIC FT WALK-IN COOLER (COOLER #1)
- LINE ITEM #3 REMOVAL AND REPLACEMENT OF TWO (2) COOLING SYSTEMS FOR APPROXIMATELY 6400 CUBIC FT WALK-IN COOLER (COOLER #2)
- LINE ITEM #4 REMOVAL AND REPLACEMENT OF ONE (1) COOLING SYSTEM FOR APPROXIMATELY 1500 CUBIC FT WALK-IN COOLER (ICI COOLER)
REQUIRED ATTACHMENTS
3- Vendor Disclosure or IPG Active Registered Vendor Disclosure
- Offer to the State of Illinois
- Contract
- Submit to
- https://www.bidbuy.illinois.gov
- Scope location
- Sheridan, IL
- Reported agency
- Illinois Department of Corrections
Questions about this BID
How do I respond to this Bid from Illinois Department of Corrections | State of Illinois?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.bidbuy.illinois.gov. For questions, contact Melinda Matson.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Illinois Department of Corrections | State of Illinois in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Melinda Matson at (815) 496-2181. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: LINE ITEM #1 REMOVAL AND REPLACEMENT OF TWO (2) COOLING SYSTEMS FOR APPROXIMATELY 6800 CUBIC FT WALK-IN FREEZER; LINE ITEM #2 REMOVAL AND REPLACEMENT OF ONE (1) COOLING SYSTEM FOR APPROXIMATELY 3400 CUBIC FT WALK-IN COOLER (COOLER #1); LINE ITEM #3 REMOVAL AND REPLACEMENT OF TWO (2) COOLING SYSTEMS. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Illinois Department of Corrections | State of Illinois?
All active and historical solicitations from Illinois Department of Corrections | State of Illinois are tracked and searchable. As a state agency, Illinois Department of Corrections | State of Illinois regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Disclosure or IPG Active Registered Vendor Disclosure, Offer to the State of Illinois, Contract. Review the full document from Illinois Department of Corrections | State of Illinois for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sheridan, IL. Review the full solicitation for detailed scope requirements.