IAFF Local 2665 and Missouri Cities - Fire Authority Feasibility Study RFP (2026)
City of MaplewoodCity · Maplewood, MO- Due
- Sep 1, 2026
- Deadline passed
- Posted
- Jul 31, 2026
- Duration
- 120 months
- Primary contact
- David Gipson
The 30-second brief
A partnership of IAFF Local 2665 and the Missouri Cities of Clayton, Richmond Heights, Maplewood, Webster Groves, Shrewsbury, Olivette, and University City requests proposals for a comprehensive Fire Authority Feasibility Study. The selected vendor will analyze individual and combined revenues, operating and capital expenses, personnel, pensions, benefits, and existing assets to establish estimated costs for a user-fee based consolidated fire/EMS authority. The study includes a Community Risk Analysis, Standard of Cover, ISO rating impact, staffing levels, command structure, fleet, and 10-year user-fee scenarios. Proposals are due by September 1, 2026, 5 pm, submitted electronically to [email protected]. Questions are due August 17, 2026. Evaluation criteria emphasize functionality, qualifications, cost effectiveness, implementation plan, and references.
Functionality and responsiveness to scope (30%), Vendor qualifications and experience (25%), Cost effectiveness and value (20%), Implementation plan and timeline (10%), Client references and satisfaction (15%)
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Summary
A partnership of IAFF Local 2665 and the Missouri Cities of Clayton, Richmond Heights, Maplewood, Webster Groves, Shrewsbury, Olivette, and University City requests proposals for a comprehensive Fire Authority Feasibility Study.
The selected vendor will analyze individual and combined revenues, operating and capital expenses, personnel, pensions, benefits, and existing assets to establish estimated costs for a user-fee based consolidated fire/EMS authority. The study includes a Community Risk Analysis, Standard of Cover, ISO rating impact, staffing levels, command structure, fleet, and 10-year user-fee scenarios. Proposals are due by September 1, 2026, 5 pm, submitted electronically to [email protected]. Questions are due August 17, 2026. Evaluation criteria emphasize functionality, qualifications, cost effectiveness, implementation plan, and references.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
6- Cover Letter
- Company Background & Qualifications
- Relevant Project Experience
- Analysis Plan and Timeline
- Pricing
- References
- Submit to
- [email protected]
- Scope location
- St. Louis County, MO
- Reported agency
- IAFF Local 2665 and Missouri Cities Partnership
Questions about this RFP
How do I respond to this RFP from City of Maplewood?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 1, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact David Gipson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Maplewood in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David Gipson. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Functionality and responsiveness to scope (30%), Vendor qualifications and experience (25%), Cost effectiveness and value (20%), Implementation plan and timeline (10%), Client references and satisfact..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Maplewood?
All active and historical solicitations from City of Maplewood are tracked and searchable. As a city agency, City of Maplewood regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 120 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Company Background & Qualifications, Relevant Project Experience, Analysis Plan and Timeline, Pricing, References. Review the full document from City of Maplewood for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: St. Louis County, MO. Review the full solicitation for detailed scope requirements.