Humble Independent School District - Performing Arts Equipment, Rentals, Supplies and Services - RFP 2025-106K (2026)
Northwest Harris County Mud 9Utility District · Houston, TX- Due
- Oct 26, 2026
- Deadline passed
- Posted
- Aug 17, 2026
- Contract term
- 3 years
- Primary contact
- Catherine Dalles
- (281) 641-8994
The 30-second brief
Humble Independent School District is seeking proposals for performing arts equipment, rentals, supplies, and associated services on a recurring, on-call basis for district campuses. The scope includes theatrical equipment, musical instruments, sound systems, stage hardware, costume accessories, rentals, and instrument repair and maintenance services. The contract effective period runs through November 13, 2029, with automatic annual renewals. Submissions are due by October 26, 2026, with a question deadline of October 19, 2026. Evaluation criteria emphasize initial discount percentages, vendor reputation, quality of goods, and long-term cost.
Theatrical equipment supplies, Rentals and associated services; Musical instruments, Equipment, Supplies, Rentals and associated services; Miscellaneous performing arts equipment, Supplies, Rentals and associated services; Miscellaneous performing arts rentals or leasing; Musical instruments repairs, Service and routine maintenance
Percentage of Initial Discount Offered (40 points), Quality of the vendor's goods or services (15 points), Reputation of the vendor and vendor's goods or services (10 points), Extent to which the goods or services meet the district's needs (10 points), Total long-term cost to the district to acquire goods and services (10 points), Vendor's past relationship with the district (5 points), Vendor accepts the district PO (5 points), Vendor accepts district P-Card (5 points)
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Summary
Humble Independent School District is seeking proposals for performing arts equipment, rentals, supplies, and associated services on a recurring, on-call basis for district campuses.
The scope includes theatrical equipment, musical instruments, sound systems, stage hardware, costume accessories, rentals, and instrument repair and maintenance services. The contract effective period runs through November 13, 2029, with automatic annual renewals. Submissions are due by October 26, 2026, with a question deadline of October 19, 2026. Evaluation criteria emphasize initial discount percentages, vendor reputation, quality of goods, and long-term cost.
EVALUATION CRITERIA
Percentage of Initial Discount Offered (40 points), Quality of the vendor's goods or services (15 points), Reputation of the vendor and vendor's goods or services (10 points), Extent to which the goods or services meet the district's needs (10 points), Total long-term cost to the district to acquire goods and services (10 points), Vendor's past relationship with the district (5 points), Vendor accepts the district PO (5 points), Vendor accepts district P-Card (5 points)
REQUIRED DELIVERABLES
5- Theatrical equipment supplies, Rentals and associated services
- Musical instruments, Equipment, Supplies, Rentals and associated services
- Miscellaneous performing arts equipment, Supplies, Rentals and associated services
- Miscellaneous performing arts rentals or leasing
- Musical instruments repairs, Service and routine maintenance
REQUIRED ATTACHMENTS
6- FORM 1295
- ASBESTOS SHORT TERM WORKER NOFICATION-COMPLETED
- UPDATED W9 REQUIRED
- THEATRICAL EQUIPMENT & SUPPLIES-PRICE LIST
- MUSICAL INSTRUMENTS
- ACCESSORIES & SUPPLIES - PRICING
- Submit to
- https://humbleisd.ionwave.net/PublicDetail.aspx?bidID=1392&SourceType=1
- Scope location
- Humble, TX
- Reported agency
- Humble Independent School District
Questions about this RFP
How do I respond to this RFP from Northwest Harris County Mud 9?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://humbleisd.ionwave.net/PublicDetail.aspx?bidID=1392&SourceType=1. For questions, contact Catherine Dalles.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Northwest Harris County Mud 9 in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Catherine Dalles at (281) 641-8994. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Theatrical equipment supplies, Rentals and associated services; Musical instruments, Equipment, Supplies, Rentals and associated services; Miscellaneous performing arts equipment, Supplies, Rentals and associated services; Miscellaneous performing arts rentals or leasing; Musical instruments repairs. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Percentage of Initial Discount Offered (40 points), Quality of the vendor's goods or services (15 points), Reputation of the vendor and vendor's goods or services (10 points), Extent to which the good..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Northwest Harris County Mud 9?
All active and historical solicitations from Northwest Harris County Mud 9 are tracked and searchable. As a utility district agency, Northwest Harris County Mud 9 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: FORM 1295, ASBESTOS SHORT TERM WORKER NOFICATION-COMPLETED, UPDATED W9 REQUIRED, THEATRICAL EQUIPMENT & SUPPLIES-PRICE LIST, MUSICAL INSTRUMENTS, ACCESSORIES & SUPPLIES - PRICING. Review the full document from Northwest Harris County Mud 9 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Humble, TX. Review the full solicitation for detailed scope requirements.