Hudson River Park Trust - Event Production Services for Blues BBQ Festival - Contract No. G8690
Hudson River Park Trust | State of New YorkState · New York, NY- Due
- Oct 29, 2026
- 1 day left
- Posted
- Sep 24, 2026
- Contract term
- 1 year
- Primary contact
- Maggie Curtis
The 30-second brief
The Hudson River Park Trust is seeking proposals from experienced event producers and production companies for event production services, talent acquisition, and event management for the annual Blues BBQ Festival at Pier 76 in New York City. The one-day festival features world-class blues music across two stages, regional BBQ vendors, dessert vendors, marketplace vendors, compost management, bar management, and supporting activations such as a Kid Zone and dance floor. The contract term is one year with four optional one-year renewals. Submissions are due by October 29, 2026, with pricing and services submitted in separate packets.
Talent acquisition and coordination for no less than 5 blues performers/groups/bands; Event production and operations; Equipment, Staffing, Rentals, Installation and breakdown; Food and marketplace vendor management including at least 6 BBQ vendors, 1 dessert vendor, Snack vendor, Hot sauce vendors, Lifestyle vendors, And compost vendor; Bar management; Activations management; Sponsorship solicitation (optional)
Quality of Proposal 35%, Cost 25%, Relevant Production Experience 15%, References and Reputation 15%, MWBE/SDVOB 10%
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Summary
The Hudson River Park Trust is seeking proposals from experienced event producers and production companies for event production services, talent acquisition, and event management for the annual Blues BBQ Festival at Pier 76 in New York City.
The one-day festival features world-class blues music across two stages, regional BBQ vendors, dessert vendors, marketplace vendors, compost management, bar management, and supporting activations such as a Kid Zone and dance floor. The contract term is one year with four optional one-year renewals. Submissions are due by October 29, 2026, with pricing and services submitted in separate packets.
EVALUATION CRITERIA
5- Quality of Proposal 35%
- Cost 25%
- Relevant Production Experience 15%
- References and Reputation 15%
- MWBE/SDVOB 10%
REQUIRED DELIVERABLES
Talent acquisition and coordination for no less than 5 blues performers/groups/bands; Event production and operations; Equipment, Staffing, Rentals, Installation and breakdown; Food and marketplace vendor management including at least 6 BBQ vendors, 1 dessert vendor, Snack vendor, Hot sauce vendors, Lifestyle vendors, And compost vendor; Bar management; Activations management; Sponsorship solicitation (optional)
REQUIRED ATTACHMENTS
13- Proposal Certification Form (Exhibit 1)
- Fee and Cost Schedule (Exhibit 2)
- Statement of Approach to Services (Exhibit 3)
- Work Examples and References (Exhibit 4)
- MWBE Utilization Plan (Exhibit 6)
- Diversity Practices Questionnaire
- Proposed Subcontractor Utilization Plan
- Proof of Certification as MWBE or SDVOB (Exhibit 7)
- Disclosure of Prior Non-Responsibility Determination / Lobbying Form (Exhibit 5)
- Gender Based Violence and Workplace Certification (Exhibit 5)
- Iran Divestment Act Certification (Exhibit 5)
- Non-Collusion Certification Form (Exhibit 5)
- NY Executive Order 16 Certification (Exhibit 5)
- Submit to
- [email protected]
- Duration
- 12 months
- Scope location
- New York, NY
- Projected sq ft
- 186,000 sq ft
- Reported agency
- Hudson River Park Trust
Questions about this RFP
How do I respond to this RFP from Hudson River Park Trust | State of New York?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Maggie Curtis.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hudson River Park Trust | State of New York in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Maggie Curtis. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Talent acquisition and coordination for no less than 5 blues performers/groups/bands; Event production and operations; Equipment, Staffing, Rentals, Installation and breakdown; Food and marketplace vendor management including at least 6 BBQ vendors, 1 dessert vendor, Snack vendor, Hot sauce vendors,. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality of Proposal 35%, Cost 25%, Relevant Production Experience 15%, References and Reputation 15%, MWBE/SDVOB 10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hudson River Park Trust | State of New York?
All active and historical solicitations from Hudson River Park Trust | State of New York are tracked and searchable. As a state agency, Hudson River Park Trust | State of New York regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 29, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Certification Form (Exhibit 1), Fee and Cost Schedule (Exhibit 2), Statement of Approach to Services (Exhibit 3), Work Examples and References (Exhibit 4), MWBE Utilization Plan (Exhibit 6),. Review the full document from Hudson River Park Trust | State of New York for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: New York, NY. The total projected area is 186000 sq ft. Review the full solicitation for detailed scope requirements.