Housing Authority of the City of Hartford Vehicle Preventative Maintenance and Repair RFP #2026-130
city of Hartford Housing AuthorityLocal Housing Authority · Hartford, CT- Due
- Oct 29, 2026
- Due today
- Posted
- Oct 8, 2026
- Contract term
- 1 year
- Primary contact
- Larry Johnson
- (860) 723-8410
The 30-second brief
The Housing Authority of the City of Hartford is seeking proposals for vehicle preventative maintenance and repair services for its fleet of cars, trucks, vans, SUVs, and specialized equipment including Bobcat units. The contract involves an indefinite delivery, indefinite quantity (IDIQ) arrangement with an estimated total contract value up to $150,000 for a one-year term with an optional one-year extension. Services encompass routine preventative maintenance, periodic vehicle inspections, diagnostic services, routine and emergency repairs covering brakes, suspension, heating and air conditioning, electrical systems, and minor engine repair. Contractors and mechanics must hold Automotive Service Excellence (ASE) certifications in core areas. Proposals are due by October 29, 2026, at 4:30 PM, with questions due by October 20, 2026. Submissions must be sent via email to [email protected].
Hourly shop rate, Flat rate for routine work, Diagnosis pricing, Comprehensive preventative maintenance schedule and repair program
Price, operational and financial capacity to perform, demonstrated record of integrity and business ethics, quality of prior performance
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Summary
The Housing Authority of the City of Hartford is seeking proposals for vehicle preventative maintenance and repair services for its fleet of cars, trucks, vans, SUVs, and specialized equipment including Bobcat units.
The contract involves an indefinite delivery, indefinite quantity (IDIQ) arrangement with an estimated total contract value up to $150,000 for a one-year term with an optional one-year extension. Services encompass routine preventative maintenance, periodic vehicle inspections, diagnostic services, routine and emergency repairs covering brakes, suspension, heating and air conditioning, electrical systems, and minor engine repair. Contractors and mechanics must hold Automotive Service Excellence (ASE) certifications in core areas. Proposals are due by October 29, 2026, at 4:30 PM, with questions due by October 20, 2026. Submissions must be sent via email to [email protected].
EVALUATION CRITERIA
4- Price
- Operational and financial capacity to perform
- Demonstrated record of integrity and business ethics
- Quality of prior performance
REQUIRED DELIVERABLES
4- Hourly shop rate
- Flat rate for routine work
- Diagnosis pricing
- Comprehensive preventative maintenance schedule and repair program
REQUIRED ATTACHMENTS
5- Acknowledgement of Addenda
- Price Form and Contractor Information
- Contractor Information Sheet
- Section 3 Contractor Compliance Commitments
- Section 3 Statement of Compliance
- Submit to
- [email protected]
- Duration
- 12 months
- Scope location
- Hartford, CT
- Reported agency
- Housing Authority of the City of Hartford
Questions about this RFP
How do I respond to this RFP from city of Hartford Housing Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Larry Johnson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including city of Hartford Housing Authority in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Larry Johnson at (860) 723-8410. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Hourly shop rate, Flat rate for routine work, Diagnosis pricing, Comprehensive preventative maintenance schedule and repair program. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, operational and financial capacity to perform, demonstrated record of integrity and business ethics, quality of prior performance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from city of Hartford Housing Authority?
All active and historical solicitations from city of Hartford Housing Authority are tracked and searchable. As a local housing authority agency, city of Hartford Housing Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 29, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Acknowledgement of Addenda, Price Form and Contractor Information, Contractor Information Sheet, Section 3 Contractor Compliance Commitments, Section 3 Statement of Compliance. Review the full document from city of Hartford Housing Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hartford, CT. Review the full solicitation for detailed scope requirements.