Housing Authority of Mayfield IT Equipment and Maintenance Services RFP 2026
Housing Authority of MayfieldLocal Housing Authority · Mayfield, KY- Due
- Aug 3, 2026
- Deadline passed
- Posted
- Jul 14, 2026
- Contract term
- 5 years
- Primary contact
- Cathy Sanderson
- (270) 804-4503
The 30-second brief
The Housing Authority of Mayfield is soliciting proposals for the maintenance and upgrade of its IT infrastructure, including servers, Wi-Fi, firewalls, and 15 staff workstations. Proposals are due by close of business on August 3, 2026.
Letter of Introduction, Executive Summary, General Supplier Information, Capabilities, Implementation Team, Methodology, Security, References, Financial Considerations, Appendix
Understanding of partnership objectives (10), Proven ability to implement solutions (10), Depth of supplier offerings (10), Depth of experience (10), References (10), Price in relation to value (50)
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Summary
The Housing Authority of Mayfield is soliciting proposals for the maintenance and upgrade of its IT infrastructure, including servers, Wi-Fi, firewalls, and 15 staff workstations. Proposals are due by close of business on August 3, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
10- Letter of Introduction
- Executive Summary
- General Supplier Information
- Capabilities
- Implementation Team
- Methodology
- Security
- References
- Financial Considerations
- Appendix
REQUIRED ATTACHMENTS
5- Liability Insurance certificate
- Workers comp
- Errors and Omissions
- Annual report or audited financial statements
- W-9
- Submit to
- 312 Brookside Drive, Mayfield, KY 42066
- Scope location
- Mayfield, KY
- Reported agency
- The Housing Authority of Mayfield
Questions about this RFP
How do I respond to this RFP from Housing Authority of Mayfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 312 Brookside Drive, Mayfield, KY 42066. For questions, contact Cathy Sanderson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Housing Authority of Mayfield in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cathy Sanderson at (270) 804-4503. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Letter of Introduction, Executive Summary, General Supplier Information, Capabilities, Implementation Team, Methodology, Security, References, Financial Considerations, Appendix. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding of partnership objectives (10), Proven ability to implement solutions (10), Depth of supplier offerings (10), Depth of experience (10), References (10), Price in relation to value (50)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Housing Authority of Mayfield?
All active and historical solicitations from Housing Authority of Mayfield are tracked and searchable. As a local housing authority agency, Housing Authority of Mayfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Liability Insurance certificate, Workers comp, Errors and Omissions, Annual report or audited financial statements, W-9. Review the full document from Housing Authority of Mayfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mayfield, KY. Review the full solicitation for detailed scope requirements.
