Hopkinton Public Schools Fair Market Lease for Lenovo 500e Yoga Chromebooks ITB 2026
Hopkinton School DistrictSchool · Hopkinton, MA- Due
- May 5, 2026
- Deadline passed
- Posted
- Apr 21, 2026
- Contract term
- 3 years
The 30-second brief
Hopkinton Public Schools is soliciting bids for a three-year fair market value lease to support the purchase of 1,300 new Lenovo 500e Yoga Chromebook Gen 4 units and 1,300 Google Chrome OS Management Console licenses. The equipment will be purchased from Ockers Company, with the winning bidder expected to pay the vendor by June 1, 2026. The lease structure includes three annual payments, with the first payment fixed at $212,500 due around August 15, 2026, and subsequent payments not to exceed $239,000. The contract accounts for the outright purchase of 100 units and all licenses at the end of the term, while the remaining 1,200 units are returned. Bids must include shipping for delivery to Elmwood and Hopkins Elementary Schools and pickup at the end of the lease. Sealed bids are due by 12:00 Noon on May 5, 2026.
1300 Lenovo 500e Yoga Chromebooks, 1300 Google Chrome OS Management Console Licenses
Lowest responsible and responsive bidder
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Summary
Hopkinton Public Schools is soliciting bids for a three-year fair market value lease to support the purchase of 1,300 new Lenovo 500e Yoga Chromebook Gen 4 units and 1,300 Google Chrome OS Management Console licenses.
The equipment will be purchased from Ockers Company, with the winning bidder expected to pay the vendor by June 1, 2026. The lease structure includes three annual payments, with the first payment fixed at $212,500 due around August 15, 2026, and subsequent payments not to exceed $239,000. The contract accounts for the outright purchase of 100 units and all licenses at the end of the term, while the remaining 1,200 units are returned. Bids must include shipping for delivery to Elmwood and Hopkins Elementary Schools and pickup at the end of the lease. Sealed bids are due by 12:00 Noon on May 5, 2026.
EVALUATION CRITERIA
Lowest responsible and responsive bidder
REQUIRED DELIVERABLES
1300 Lenovo 500e Yoga Chromebooks, 1300 Google Chrome OS Management Console Licenses
REQUIRED ATTACHMENTS
5- Contract Bid Form
- Certificate of Non-Collusion
- Bid Submittal Form (Pricing)
- Certificate of Corporate Vote
- Reference List
- Submit to
- Office of the Assistant Superintendent for Finance and Operations, School Administration Building, 89 Hayden Rowe Street, Hopkinton, MA 01748
- Scope location
- Hopkinton, MA
- Reported agency
- Hopkinton Public Schools
Questions about this ITB
How do I respond to this ITB from Hopkinton School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Assistant Superintendent for Finance and Operations, School Administration Building, 89 Hayden Rowe Street, Hopkinton, MA 01748.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including Hopkinton School District in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: 1300 Lenovo 500e Yoga Chromebooks, 1300 Google Chrome OS Management Console Licenses. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible and responsive bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hopkinton School District?
All active and historical solicitations from Hopkinton School District are tracked and searchable. As a school agency, Hopkinton School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Contract Bid Form, Certificate of Non-Collusion, Bid Submittal Form (Pricing), Certificate of Corporate Vote, Reference List. Review the full document from Hopkinton School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hopkinton, MA. Review the full solicitation for detailed scope requirements.