Hillsdale Board of Education Landscape & Lawn Maintenance Services Bid 2026
Hillsdale School DistrictSchool · Hillsdale, NJ- Due
- Aug 31, 2026
- Deadline passed
- Contract term
- 2 years
- Primary contact
- Sacha Pouliot
The 30-second brief
The Hillsdale Board of Education is soliciting sealed bids for comprehensive landscaping and lawn maintenance services at Meadowbrook School, Ann Blanche Smith School, George G. White School, and the Administration Building. The scope of work includes weekly mowing, edging, weeding, hedge trimming, tree pruning, spring and fall cleanups, leaf removal, and a turf management plan involving fertilization, weed control, and core aeration. Bidders must provide all necessary labor, equipment, and materials. The contract term is for an initial two-year period from September 1, 2026, to August 31, 2028, with options for renewal. Requirements include a 10% bid bond (max $20,000), New Jersey Business Registration Certificate, and Commercial Pesticide Applicator licenses. Bids are due by 11:00 A.M. on August 31, 2026.
Bid Proposal Form and Affidavit, Ownership Certification, Stockholder or Partnership Disclosure Statement, Bid Bond, Consent of Surety, Non-Collusion Affidavit, Business Registration Certificate, Commercial Pesticide Applicator License
Lowest responsible bidder whose bid is responsive in all material respects to the bid requirements
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Summary
The Hillsdale Board of Education is soliciting sealed bids for comprehensive landscaping and lawn maintenance services at Meadowbrook School, Ann Blanche Smith School, George G. White School, and the Administration Building.
The scope of work includes weekly mowing, edging, weeding, hedge trimming, tree pruning, spring and fall cleanups, leaf removal, and a turf management plan involving fertilization, weed control, and core aeration. Bidders must provide all necessary labor, equipment, and materials. The contract term is for an initial two-year period from September 1, 2026, to August 31, 2028, with options for renewal. Requirements include a 10% bid bond (max $20,000), New Jersey Business Registration Certificate, and Commercial Pesticide Applicator licenses. Bids are due by 11:00 A.M. on August 31, 2026.
EVALUATION CRITERIA
Lowest responsible bidder whose bid is responsive in all material respects to the bid requirements
REQUIRED DELIVERABLES
8- Bid Proposal Form and Affidavit
- Ownership Certification
- Stockholder or Partnership Disclosure Statement
- Bid Bond
- Consent of Surety
- Non-Collusion Affidavit
- Business Registration Certificate
- Commercial Pesticide Applicator License
REQUIRED ATTACHMENTS
5- Exhibit A (Mandatory Equal Employment Opportunity Language)
- Bid Proposal Form
- Ownership Certification
- Disclosure Statements
- Non-Collusion Affidavit
REQUIRED STAFFING
Licensed pesticide applicator
- Submit to
- 32 Ruckman Road, Hillsdale, New Jersey 07642
- Scope location
- Hillsdale, NJ
- Reported agency
- Hillsdale Board of Education
Questions about this BID
How do I respond to this Bid from Hillsdale School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 31, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 32 Ruckman Road, Hillsdale, New Jersey 07642. For questions, contact Sacha Pouliot.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Hillsdale School District in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sacha Pouliot. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Licensed pesticide applicator. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Proposal Form and Affidavit, Ownership Certification, Stockholder or Partnership Disclosure Statement, Bid Bond, Consent of Surety, Non-Collusion Affidavit, Business Registration Certificate, Commercial Pesticide Applicator License. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder whose bid is responsive in all material respects to the bid requirements" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hillsdale School District?
All active and historical solicitations from Hillsdale School District are tracked and searchable. As a school agency, Hillsdale School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A (Mandatory Equal Employment Opportunity Language), Bid Proposal Form, Ownership Certification, Disclosure Statements, Non-Collusion Affidavit. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Hillsdale School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hillsdale, NJ. Review the full solicitation for detailed scope requirements.