Hillsborough County Public Schools Telephone Systems Services RFP 25618-RFP-MST 2025
Hillsborough County School DistrictSchool · Tampa, FL- Due
- Jan 6, 2026
- Deadline passed
- Posted
- Dec 2, 2025
- Contract term
- 1 year
- Primary contact
- Rebecca Baez
- (813) 272-4060
The 30-second brief
Hillsborough County Public Schools is soliciting proposals for the installation, maintenance, and repair of the District's telephone systems. Proposals are due by January 6, 2026, via the VendorLink electronic bidding portal.
Installation, Maintenance, Repair, Written estimates, Equipment manifests, Work order status reports
Qualification and Experience (30), Specifications/Scope of Work (25), Cost/Best Value (35), Utilization of HCPS registered Small Business Enterprises (10)
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Summary
Hillsborough County Public Schools is soliciting proposals for the installation, maintenance, and repair of the District's telephone systems. Proposals are due by January 6, 2026, via the VendorLink electronic bidding portal.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Installation
- Maintenance
- Repair
- Written estimates
- Equipment manifests
- Work order status reports
REQUIRED ATTACHMENTS
15- Contact Information & Certification
- E-Verify
- Business References
- Statement of Qualifications
- Non-Collusion Affidavit
- Payment Options
- Drug-Free Workplace Certification
- Scrutinized Company Certification
- Debarment Certification
- Truth and Accuracy Statement
- Byrd Anti-Lobbying Amendment Certification Form
- Addenda and Bid Form
- SBE Letter of Intent
- Insurance Certificates
- HCPS Contracted Services Verification Form
REQUIRED STAFFING
4- Submit to
- www.myVendorLink.com
- Duration
- 48 months
- Scope location
- Tampa, FL
- Reported agency
- Hillsborough County Public Schools
Questions about this RFP
How do I respond to this RFP from Hillsborough County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.myVendorLink.com. For questions, contact Rebecca Baez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hillsborough County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rebecca Baez at (813) 272-4060. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Technician, Supervisor, Representative, Estimator. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Installation, Maintenance, Repair, Written estimates, Equipment manifests, Work order status reports. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualification and Experience (30), Specifications/Scope of Work (25), Cost/Best Value (35), Utilization of HCPS registered Small Business Enterprises (10)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hillsborough County School District?
All active and historical solicitations from Hillsborough County School District are tracked and searchable. As a school agency, Hillsborough County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Contact Information & Certification, E-Verify, Business References, Statement of Qualifications, Non-Collusion Affidavit, Payment Options, Drug-Free Workplace Certification, Scrutinized Company Certif. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Hillsborough County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tampa, FL. Review the full solicitation for detailed scope requirements.