Hillsborough County Public Schools Software Solution Program SNS RFP 25585-RFP-DST 2025
Hillsborough County School DistrictSchool · Tampa, FL- Due
- Jan 5, 2026
- Deadline passed
- Posted
- Nov 6, 2025
- Contract term
- 1 year
- Primary contact
- Rebecca Baez
- (813) 272-4931
The 30-second brief
Hillsborough County Public Schools seeks a comprehensive software suite for Student Nutrition Services, including POS, eligibility, and back-of-house modules across 260 school sites. Proposals are due January 5, 2026.
Accounting Module, Menu Planning, Production Records, Online Payment Processing, Inventory Management, Free and Reduced Meal Applications, Centralized Kitchen Operations
Level of Experience, Accounting, Back of the House, Central Kitchen, Eligibility, Front of House, Meal Payment Manager, System, Cost/Value
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Summary
Hillsborough County Public Schools seeks a comprehensive software suite for Student Nutrition Services, including POS, eligibility, and back-of-house modules across 260 school sites. Proposals are due January 5, 2026.
EVALUATION CRITERIA
9- Level of Experience
- Accounting
- Back of the House
- Central Kitchen
- Eligibility
- Front of House
- Meal Payment Manager
- System
- Cost/Value
REQUIRED DELIVERABLES
7- Accounting Module
- Menu Planning
- Production Records
- Online Payment Processing
- Inventory Management
- Free and Reduced Meal Applications
- Centralized Kitchen Operations
REQUIRED ATTACHMENTS
9- Attachment A Software Requirements
- Price Sheet
- Substitute W-9
- Statement of Qualifications
- Non-Collusion Affidavit
- Drug-Free Workplace Certification
- Scrutinized Company Certification
- Debarment Certification
- Byrd Anti-Lobbying Amendment Certification
- Scope location
- Hillsborough County, FL
- Reported agency
- Hillsborough County Public Schools
Questions about this RFP
How do I respond to this RFP from Hillsborough County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Rebecca Baez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hillsborough County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rebecca Baez at (813) 272-4931. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Accounting Module, Menu Planning, Production Records, Online Payment Processing, Inventory Management, Free and Reduced Meal Applications, Centralized Kitchen Operations. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Level of Experience, Accounting, Back of the House, Central Kitchen, Eligibility, Front of House, Meal Payment Manager, System, Cost/Value" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hillsborough County School District?
All active and historical solicitations from Hillsborough County School District are tracked and searchable. As a school agency, Hillsborough County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A Software Requirements, Price Sheet, Substitute W-9, Statement of Qualifications, Non-Collusion Affidavit, Drug-Free Workplace Certification, Scrutinized Company Certification, Debarment C. Review the full document from Hillsborough County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hillsborough County, FL. Review the full solicitation for detailed scope requirements.