Hillsborough County Public Schools HVAC Commercial Refrigeration Repair and Maintenance ITB 25662-ITB-MST 2026
Hillsborough County School DistrictSchool · Tampa, FL- Due
- Feb 13, 2026
- Deadline passed
- Posted
- Jan 16, 2026
- Contract term
- 1 year
- Primary contact
- Corey Murphy
The 30-second brief
Hillsborough County Public Schools is soliciting bids for repair and maintenance of commercial refrigeration equipment across approximately 250 locations. Bids are due February 13, 2026, via the VendorLink portal.
Maintenance and repair services, Replacement parts, Oil disposal, Equipment data sheets, Work order documentation
Lowest responsive and responsible bidder, meeting all technical specifications and insurance requirements
Hear what Hillsborough County School District plans next before it's posted.
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Summary
Hillsborough County Public Schools is soliciting bids for repair and maintenance of commercial refrigeration equipment across approximately 250 locations. Bids are due February 13, 2026, via the VendorLink portal.
EVALUATION CRITERIA
Lowest responsive and responsible bidder, meeting all technical specifications and insurance requirements
REQUIRED DELIVERABLES
5- Maintenance and repair services
- Replacement parts
- Oil disposal
- Equipment data sheets
- Work order documentation
REQUIRED ATTACHMENTS
6- SBEP registration certificate
- Proof of insurance
- Contractor license
- Business tax receipts
- Non-collusion affidavit
- Vendor affidavit regarding human trafficking
REQUIRED STAFFING
3- Submit to
- www.myvendorlink.com
- Duration
- 48 months
- Scope location
- Tampa, FL
- Reported agency
- Hillsborough County Public Schools
Questions about this ITB
How do I respond to this ITB from Hillsborough County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.myvendorlink.com. For questions, contact Corey Murphy.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including Hillsborough County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Corey Murphy. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Certified refrigeration technicians, account representative, worksite supervisor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Maintenance and repair services, Replacement parts, Oil disposal, Equipment data sheets, Work order documentation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder, meeting all technical specifications and insurance requirements" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hillsborough County School District?
All active and historical solicitations from Hillsborough County School District are tracked and searchable. As a school agency, Hillsborough County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: SBEP registration certificate, proof of insurance, contractor license, business tax receipts, non-collusion affidavit, vendor affidavit regarding human trafficking. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Hillsborough County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tampa, FL. Review the full solicitation for detailed scope requirements.