Hillsboro School District Associated Student Body Accounting Manual and Club Formation RFP 2015
Hillsboro School District 1JSchool · Hillsboro, OR- Due
- Sep 30, 2015
- Deadline passed
- Posted
- Jul 1, 2015
- Primary contact
- Business Office
- (503) 844-1500
The 30-second brief
The Hillsboro School District Business Office is soliciting formal applications and constitutions from students wishing to form new clubs or organizations under the Associated Student Body (ASB) umbrella. The scope includes establishing organized ASBs in secondary schools, which require a formal application endorsed by a faculty advisor, a written constitution, and bylaws. The manual details the financial and operational requirements for these groups, including the management of trust accounts, fundraising event approval through the 'Fund-Raising Activity Request' form, and strict internal controls for cash receipts and disbursements. Applications must be submitted to the school principal for approval at the beginning of the school year or as needed. The document also provides guidelines for procurement through purchase orders and check requests, requiring three signatures (student representative, principal, and advisor).
Formal application, Official constitution, Bylaws, Budget for the fiscal year
Endorsement by a faculty member, Approval by student council, Approval by the principal
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Summary
The Hillsboro School District Business Office is soliciting formal applications and constitutions from students wishing to form new clubs or organizations under the Associated Student Body (ASB) umbrella.
The scope includes establishing organized ASBs in secondary schools, which require a formal application endorsed by a faculty advisor, a written constitution, and bylaws. The manual details the financial and operational requirements for these groups, including the management of trust accounts, fundraising event approval through the 'Fund-Raising Activity Request' form, and strict internal controls for cash receipts and disbursements. Applications must be submitted to the school principal for approval at the beginning of the school year or as needed. The document also provides guidelines for procurement through purchase orders and check requests, requiring three signatures (student representative, principal, and advisor).
EVALUATION CRITERIA
3- Endorsement by a faculty member
- Approval by student council
- Approval by the principal
REQUIRED DELIVERABLES
4- Formal application
- Official constitution
- Bylaws
- Budget for the fiscal year
- Scope location
- Hillsboro, OR
- Reported agency
- Hillsboro School District
Questions about this RFP
How do I respond to this RFP from Hillsboro School District 1J?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2015. The solicitation specifies required deliverables that must be addressed in your response. For questions, contact Business Office.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hillsboro School District 1J in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Business Office at (503) 844-1500. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Formal application, Official constitution, Bylaws, Budget for the fiscal year. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Endorsement by a faculty member, Approval by student council, Approval by the principal" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hillsboro School District 1J?
All active and historical solicitations from Hillsboro School District 1J are tracked and searchable. As a school agency, Hillsboro School District 1J regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Hillsboro School District 1J for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hillsboro, OR. Review the full solicitation for detailed scope requirements.