Hendrick Hudson School District Food Service Management Company Contract IFB 2025-2026
Hendrick Hudson Central School DistrictSchool · Montrose, NY- Due
- Aug 15, 2025
- Deadline passed
- Posted
- Aug 5, 2025
- Contract term
- 1 year
- Primary contact
- Jill Figarella
- (914) 257-5132
The 30-second brief
The Hendrick Hudson School District is soliciting sealed bids from qualified Food Service Management Companies (FSMC) to operate its school nutrition programs for the 2025-2026 school year. The scope of work includes the efficient management of the National School Lunch Program (NSLP) and School Breakfast Program (SBP) across district facilities, including Blue Mountain Middle School, Frank G. Lindsey Elementary, Furnace Woods Elementary, Buchanan-Verplanck Elementary, and Hendrick Hudson High School. Responsibilities encompass purchasing, meal preparation, sanitation, staffing, and compliance with USDA and NYSED regulations. A pre-bid conference and site visitations are scheduled for August 8, 2025. Bids are due by 9:00 AM on August 15, 2025, and must include a performance bond or other security equal to 10% of annual projected operating costs.
21-day cycle menu, Marketing plan, Staffing schedule, Financial budget projection, Quality control plan
Lowest price from a responsive and responsible bidder
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Summary
The Hendrick Hudson School District is soliciting sealed bids from qualified Food Service Management Companies (FSMC) to operate its school nutrition programs for the 2025-2026 school year.
The scope of work includes the efficient management of the National School Lunch Program (NSLP) and School Breakfast Program (SBP) across district facilities, including Blue Mountain Middle School, Frank G. Lindsey Elementary, Furnace Woods Elementary, Buchanan-Verplanck Elementary, and Hendrick Hudson High School. Responsibilities encompass purchasing, meal preparation, sanitation, staffing, and compliance with USDA and NYSED regulations. A pre-bid conference and site visitations are scheduled for August 8, 2025. Bids are due by 9:00 AM on August 15, 2025, and must include a performance bond or other security equal to 10% of annual projected operating costs.
EVALUATION CRITERIA
Lowest price from a responsive and responsible bidder
REQUIRED DELIVERABLES
5- 21-day cycle menu
- Marketing plan
- Staffing schedule
- Financial budget projection
- Quality control plan
REQUIRED ATTACHMENTS
5- Form #1-11
- Schedule A-H
- Non-Collusive Bidding Certification
- Corporate Affidavit
- Performance Security
REQUIRED STAFFING
5- Submit to
- Office of the Interim Assistant Superintendent for Business, 61 Trolley Road, Montrose, New York 10548
- Duration
- 60 months
- Scope location
- Montrose, NY
- Reported agency
- Hendrick Hudson School District
Questions about this IFB
How do I respond to this IFB from Hendrick Hudson Central School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 15, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Interim Assistant Superintendent for Business, 61 Trolley Road, Montrose, New York 10548. For questions, contact Jill Figarella.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Hendrick Hudson Central School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jill Figarella at (914) 257-5132. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Food Service Director, Cook, Cashier, Food Service Worker, Driver. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: 21-day cycle menu, Marketing plan, Staffing schedule, Financial budget projection, Quality control plan. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest price from a responsive and responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hendrick Hudson Central School District?
All active and historical solicitations from Hendrick Hudson Central School District are tracked and searchable. As a school agency, Hendrick Hudson Central School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form #1-11, Schedule A-H, Non-Collusive Bidding Certification, Corporate Affidavit, Performance Security. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Hendrick Hudson Central School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Montrose, NY. Review the full solicitation for detailed scope requirements.