Henderson County Schools Surplus Technology Equipment Sale Bid No. 9-26-5-11 (2026)
Henderson County School DistrictSchool · Henderson, KY- Due
- Nov 23, 2026
- 12 days left
- Posted
- Nov 4, 2026
- Contract term
- 1 year
- Primary contact
- Kris Gordon
- (270) 831-8714
The 30-second brief
Henderson County Schools is requesting sealed bids for the purchase and removal of surplus technology equipment under Bid No. 9-26-5-11. The scope of surplus items includes 3D printers, interactive flat panels, interactive whiteboards, desktop printers, fax machines, digital scanners, flatscreen monitors, document cameras, one-tabs, storage drives (HDD and SSD), TVs, UPS units and battery packs, security cameras, projectors, gaylords of miscellaneous computer parts, USB keyboards and mice, WAPs, chargers, iMacs, desktop PCs (Optiplex series), IWB PCs, digital readers, desktop speakers, headphones, laptops, Chromebits, Chromeboxes, chrometabs, Chromebooks, and iPads in various conditions (working and non-working). All data items require a serialized list for certification of data destruction according to NIST 800-88 standards. Bids are due by 10:00 a.m. CDT on Monday, November 23, 2026, submitted to the Henderson County Board of Education at 1805 Second Street, Henderson, KY 42420. Full payment must be made before or at the time of pickup, and items must be picked up within 3 weeks of the bid award date.
3D Printer, Interactive Flat Panel Display, Interactive White Board, Desktop printer, Fax Machine, Flatscreen Monitors, Document Cameras, One Tab, TV, UPS's, UPS battery pack bundles, Security cameras, Projectors, Full Gaylord 40'x40"x48", Totes, WAP's, Digital Reader, IMac, Desktop PC, IWB PC, Storage Drives, Laptop, Chrome, IPad
Highest bidder based on good faith estimate and/or guaranteed minimum price
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Summary
Henderson County Schools is requesting sealed bids for the purchase and removal of surplus technology equipment under Bid No. 9-26-5-11.
The scope of surplus items includes 3D printers, interactive flat panels, interactive whiteboards, desktop printers, fax machines, digital scanners, flatscreen monitors, document cameras, one-tabs, storage drives (HDD and SSD), TVs, UPS units and battery packs, security cameras, projectors, gaylords of miscellaneous computer parts, USB keyboards and mice, WAPs, chargers, iMacs, desktop PCs (Optiplex series), IWB PCs, digital readers, desktop speakers, headphones, laptops, Chromebits, Chromeboxes, chrometabs, Chromebooks, and iPads in various conditions (working and non-working). All data items require a serialized list for certification of data destruction according to NIST 800-88 standards. Bids are due by 10:00 a.m. CDT on Monday, November 23, 2026, submitted to the Henderson County Board of Education at 1805 Second Street, Henderson, KY 42420. Full payment must be made before or at the time of pickup, and items must be picked up within 3 weeks of the bid award date.
EVALUATION CRITERIA
Highest bidder based on good faith estimate and/or guaranteed minimum price
REQUIRED DELIVERABLES
24- 3D Printer
- Interactive Flat Panel Display
- Interactive White Board
- Desktop printer
- Fax Machine
- Flatscreen Monitors
- Document Cameras
- One Tab
- TV
- UPS's
- UPS battery pack bundles
- Security cameras
- Projectors
- Full Gaylord 40'x40"x48"
- Totes
- WAP's
- Digital Reader
- IMac
- Desktop PC
- IWB PC
- Storage Drives
- Laptop
- Chrome
- IPad
REQUIRED ATTACHMENTS
5- Bid Submission Form
- Conflict of Interest
- Gratuities
- Kickbacks form
- Serialized list of certified data destruction
- Submit to
- Purchasing Assistant, Henderson County Board of Education, 1805 Second Street, Henderson, KY 42420
- Scope location
- Henderson, KY
- Reported agency
- Henderson County Schools
Questions about this BID
How do I respond to this Bid from Henderson County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Assistant, Henderson County Board of Education, 1805 Second Street, Henderson, KY 42420. For questions, contact Kris Gordon.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Henderson County School District in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kris Gordon at (270) 831-8714. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 3D Printer, Interactive Flat Panel Display, Interactive White Board, Desktop printer, Fax Machine, Flatscreen Monitors, Document Cameras, One Tab, TV, UPS's, UPS battery pack bundles, Security cameras, Projectors, Full Gaylord 40'x40"x48", Totes, WAP's, Digital Reader, IMac, Desktop PC, IWB PC, Stor. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Highest bidder based on good faith estimate and/or guaranteed minimum price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Henderson County School District?
All active and historical solicitations from Henderson County School District are tracked and searchable. As a school agency, Henderson County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 23, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Submission Form, Conflict of Interest, Gratuities, and Kickbacks form, Serialized list of certified data destruction. Review the full document from Henderson County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Henderson, KY. Review the full solicitation for detailed scope requirements.