Hempfield School District - Travel Provider for Hawaii Student Trip - 2026
Hempfield SDSchool · Landisville, PA- Due
- Oct 20, 2026
- Deadline passed
- Posted
- Oct 7, 2026
- Primary contact
- Angelo Lountzis
The 30-second brief
The Hempfield School District is seeking proposals from experienced and qualified travel providers for logistics and support services for a high school student trip to Honolulu, Hawaii, for the Shoots Summit Hawaii video production convention. The scope of work includes airfare, lodging at the Ala Moana Hotel by Mantra, shuttle transportation, meals, excursions including an Oahu Island Tour, Kualoa Movie Ranch Tour, and Germaine's Luau, emergency management, safety plans, and flexible payment plans for 18 travelers. The estimated budget for the trip is $43,000, scheduled from January 12th, 2027 to January 19th, 2027. Proposals must be received by 12:00 p.m. on October 20th, 2026. Evaluation criteria include general experience and qualification, quality and content of the written proposal, qualification of staff, agency history, and fee structure.
General Experience & Qualification, Quality & Content of written proposal, Qualification of staff, Agency History, Fee Structure
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Summary
The Hempfield School District is seeking proposals from experienced and qualified travel providers for logistics and support services for a high school student trip to Honolulu, Hawaii, for the Shoots Summit Hawaii video production convention.
The scope of work includes airfare, lodging at the Ala Moana Hotel by Mantra, shuttle transportation, meals, excursions including an Oahu Island Tour, Kualoa Movie Ranch Tour, and Germaine's Luau, emergency management, safety plans, and flexible payment plans for 18 travelers. The estimated budget for the trip is $43,000, scheduled from January 12th, 2027 to January 19th, 2027. Proposals must be received by 12:00 p.m. on October 20th, 2026. Evaluation criteria include general experience and qualification, quality and content of the written proposal, qualification of staff, agency history, and fee structure.
EVALUATION CRITERIA
5- General Experience & Qualification
- Quality & Content of written proposal
- Qualification of staff
- Agency History
- Fee Structure
REQUIRED ATTACHMENTS
8- Attachment A Applicant Contact Information
- Attachment B Certification of Proposal Documents
- Letter of transmittal
- Proposal narrative
- Project work plan
- Fee proposal
- Biographies and resumes
- References
- Submit to
- Hempfield School District, Angelo Lountzis, Purchasing Specialist, 200 Church Street, Landisville, PA 17538 / [email protected]
- Scope location
- Landisville, PA
- Reported agency
- Hempfield School District
Questions about this RFP
How do I respond to this RFP from Hempfield SD?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 20, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Hempfield School District, Angelo Lountzis, Purchasing Specialist, 200 Church Street, Landisville, PA 17538 / [email protected]. For questions, contact Angelo Lountzis.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hempfield SD in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Angelo Lountzis. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "General Experience & Qualification, Quality & Content of written proposal, Qualification of staff, Agency History, Fee Structure" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hempfield SD?
All active and historical solicitations from Hempfield SD are tracked and searchable. As a school agency, Hempfield SD regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A Applicant Contact Information, Attachment B Certification of Proposal Documents, letter of transmittal, proposal narrative, project work plan, fee proposal, biographies and resumes, refer. Review the full document from Hempfield SD for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Landisville, PA. Review the full solicitation for detailed scope requirements.