Haywood County Schools Annual Life Safety System Testing RFP 3-26 - 2026
Haywood County SchoolsSchool · Waynesville, NC- Due
- Apr 2, 2026
- Deadline passed
- Posted
- Mar 19, 2026
- Contract term
- 3 years
- Primary contact
- Zachary Shoaf
- (828) 507-7398
The 30-second brief
Haywood County Schools is soliciting proposals for RFP 3-26 for the annual testing of life safety systems across 21 sites for three consecutive years (2026-2028). The scope includes fire alarm systems checkout, certifications, NFPA 72 form submission to the compliance engine, and load testing/replacement of batteries (owner-supplied). All devices and fire alarm panels must be inspected for proper operation. Bidders must have at least three years of experience and provide three references. Sealed proposals are due by April 2, 2026, at 10:00 am EST. Technical questions should be directed to Zach Shoaf, Maintenance Director, at (828) 507-7398.
NFPA 72 forms, Insurance certificates, Signed proposal form
Completeness, content, experience with similar projects, ability of the offeror and its staff, cost
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Summary
Haywood County Schools is soliciting proposals for RFP 3-26 for the annual testing of life safety systems across 21 sites for three consecutive years (2026-2028).
The scope includes fire alarm systems checkout, certifications, NFPA 72 form submission to the compliance engine, and load testing/replacement of batteries (owner-supplied). All devices and fire alarm panels must be inspected for proper operation. Bidders must have at least three years of experience and provide three references. Sealed proposals are due by April 2, 2026, at 10:00 am EST. Technical questions should be directed to Zach Shoaf, Maintenance Director, at (828) 507-7398.
EVALUATION CRITERIA
5- Completeness
- Content
- Experience with similar projects
- Ability of the offeror and its staff
- Cost
REQUIRED DELIVERABLES
3- NFPA 72 forms
- Insurance certificates
- Signed proposal form
REQUIRED ATTACHMENTS
Proposal Form, insurance certificates
- Submit to
- Haywood County Schools Maintenance Department, Attention: Zachary Shoaf, 401 Farmview Drive, Waynesville, NC 28786
- Scope location
- Waynesville, NC
Questions about this RFP
How do I respond to this RFP from Haywood County Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Haywood County Schools Maintenance Department, Attention: Zachary Shoaf, 401 Farmview Drive, Waynesville, NC 28786. For questions, contact Zachary Shoaf.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Haywood County Schools in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Zachary Shoaf at (828) 507-7398. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: NFPA 72 forms, Insurance certificates, Signed proposal form. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Completeness, content, experience with similar projects, ability of the offeror and its staff, cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Haywood County Schools?
All active and historical solicitations from Haywood County Schools are tracked and searchable. As a school agency, Haywood County Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, insurance certificates. Review the full document from Haywood County Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Waynesville, NC. Review the full solicitation for detailed scope requirements.