Hawthorn School District #73 Custodial Cleaning Services RFP
Hawthorn CCSD 73School · Vernon Hills, IL- Due
- Mar 6, 2026
- Deadline passed
- Posted
- Jan 20, 2026
- Contract term
- 3 years
- Primary contact
- Jennifer Akin
- 847-990-4221
The 30-second brief
Hawthorn School District #73 is seeking proposals for custodial cleaning services for a three-year contract. Bids are due by March 6, 2026, at 12:00 p.m. CST. The contract is expected to commence on July 1, 2026.
Custodial cleaning services across all district facilities.
References, longevity in the industry, staff turnover, financial soundness, benefit packages, customer contact procedures, training programs, and price.
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Summary
Hawthorn School District #73 is seeking proposals for custodial cleaning services for a three-year contract. Bids are due by March 6, 2026, at 12:00 p.m. CST. The contract is expected to commence on July 1, 2026.
EVALUATION CRITERIA
8- References
- Longevity in the industry
- Staff turnover
- Financial soundness
- Benefit packages
- Customer contact procedures
- Training programs
- Price
REQUIRED DELIVERABLES
Custodial cleaning services across all district facilities.
REQUIRED ATTACHMENTS
4- Exhibit E: Bid Form
- Insurance Certificates (Exhibit C)
- Organizational Chart
- Employee Handbook (specified in Exhibit B)
REQUIRED STAFFING
5- Submit to
- Hawthorn School District #73 District Office, 841 West End Court, Vernon Hills, IL 60061
- Duration
- 48 months
- Scope location
- All Hawthorn School District #73 locations (8 total)
- Projected sq ft
- NaN sq ft
- Reported agency
- Hawthorn School District #73
Questions about this RFP
How do I respond to this RFP from Hawthorn CCSD 73?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Hawthorn School District #73 District Office, 841 West End Court, Vernon Hills, IL 60061. For questions, contact Jennifer Akin.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hawthorn CCSD 73 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jennifer Akin at 847-990-4221. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Crossing Guard / Float Coverage, Day Shift Custodian, Evening Custodian, Custodial Weekend, Custodial Manager. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Custodial cleaning services across all district facilities.. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "References, longevity in the industry, staff turnover, financial soundness, benefit packages, customer contact procedures, training programs, and price." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hawthorn CCSD 73?
All active and historical solicitations from Hawthorn CCSD 73 are tracked and searchable. As a school agency, Hawthorn CCSD 73 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit E: Bid Form, Insurance Certificates (Exhibit C), Organizational Chart, Employee Handbook (specified in Exhibit B).. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Hawthorn CCSD 73 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: All Hawthorn School District #73 locations (8 total). The total projected area is 621,749 sq ft. Review the full solicitation for detailed scope requirements.