Harrison County Schools - HCS Maintenance - HVAC Supplies Invitation to Bid 2026
Harrison County School DistrictSchool · Clarksburg, WV- Due
- Jun 24, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Jill Fratto
- (304) 326-7343
The 30-second brief
Harrison County Schools is seeking bids for commercial maintenance HVAC supplies throughout the fiscal year, resulting in a one-year contract with the option for two renewals. Prices may not increase by more than 10% each year after the first contract year. Categories include air distribution components, refrigeration and cooling supplies, heating system components, controls and electrical components, motors and drives, piping and plumbing supplies, and tools and test equipment. Bids are due by 1:00 p.m. on June 24, 2026. Questions must be submitted in writing by 10:00 a.m. on June 12, 2026. Evaluation is based on price (75 points) and just-in-time delivery options (25 points).
Air distribution components including air filters, Register boots, Grilles, Diffusers, Flexible and rigid ductwork, Duct insulation, Dampers, And air handling unit parts; Refrigeration and cooling supplies including EPA-compliant refrigerants, Recovery equipment, Condensate drain pans and pumps, Evaporator and condenser coils, And expansion valves; Heating system components including burner assemblies, Heat exchangers, Thermocouples, Gas valves, Boiler treatment chemicals, And circulator pumps; Controls and electrical components including programmable/non-programmable thermostats, Transformers, Contactors, Motor starters, Capacitors, And sensors; Motors and drives including fan and pump motors, Variable frequency drives, And belts; Piping and plumbing supplies including pipe fittings, Valves, Pipe insulation, And expansion tanks; Tools and test equipment including refrigerant manifolds, Leak detectors, Combustion analyzers, And multimeters
Price (75), Just-In-Time Delivery Options (25)
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Summary
Harrison County Schools is seeking bids for commercial maintenance HVAC supplies throughout the fiscal year, resulting in a one-year contract with the option for two renewals.
Prices may not increase by more than 10% each year after the first contract year. Categories include air distribution components, refrigeration and cooling supplies, heating system components, controls and electrical components, motors and drives, piping and plumbing supplies, and tools and test equipment. Bids are due by 1:00 p.m. on June 24, 2026. Questions must be submitted in writing by 10:00 a.m. on June 12, 2026. Evaluation is based on price (75 points) and just-in-time delivery options (25 points).
EVALUATION CRITERIA
Price (75), Just-In-Time Delivery Options (25)
REQUIRED DELIVERABLES
7- Air distribution components including air filters, Register boots, Grilles, Diffusers, Flexible and rigid ductwork, Duct insulation, Dampers, And air handling unit parts
- Refrigeration and cooling supplies including EPA-compliant refrigerants, Recovery equipment, Condensate drain pans and pumps, Evaporator and condenser coils, And expansion valves
- Heating system components including burner assemblies, Heat exchangers, Thermocouples, Gas valves, Boiler treatment chemicals, And circulator pumps
- Controls and electrical components including programmable/non-programmable thermostats, Transformers, Contactors, Motor starters, Capacitors, And sensors
- Motors and drives including fan and pump motors, Variable frequency drives, And belts
- Piping and plumbing supplies including pipe fittings, Valves, Pipe insulation, And expansion tanks
- Tools and test equipment including refrigerant manifolds, Leak detectors, Combustion analyzers, And multimeters
REQUIRED ATTACHMENTS
5- Proposal Submission form and Cost
- Certification of Bidder form
- Affidavit of Non-collusion
- No Debt Affidavit
- Vendor Registration Memorandum with Attachments
- Submit to
- Harrison County Schools Purchasing Department, 445 West Main Street, Clarksburg, WV 26301
- Duration
- 36 months
- Scope location
- Clarksburg, WV
Questions about this BID
How do I respond to this Bid from Harrison County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Harrison County Schools Purchasing Department, 445 West Main Street, Clarksburg, WV 26301. For questions, contact Jill Fratto.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Harrison County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jill Fratto at (304) 326-7343. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Air distribution components including air filters, Register boots, Grilles, Diffusers, Flexible and rigid ductwork, Duct insulation, Dampers, And air handling unit parts; Refrigeration and cooling supplies including EPA-compliant refrigerants, Recovery equipment, Condensate drain pans and pumps, Eva. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price (75), Just-In-Time Delivery Options (25)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Harrison County School District?
All active and historical solicitations from Harrison County School District are tracked and searchable. As a school agency, Harrison County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Submission form and Cost, Certification of Bidder form, Affidavit of Non-collusion, No Debt Affidavit, Vendor Registration Memorandum with Attachments. Review the full document from Harrison County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clarksburg, WV. Review the full solicitation for detailed scope requirements.