Hamilton County Highway Department Annual Bid 2026 - IFB/RFP for Materials and Services
Hamilton CountyCounty · Noblesville, IN- Due
- Feb 6, 2026
- Deadline passed
- Posted
- Jan 12, 2026
- Primary contact
- Brad Davis
- (317) 773-7770
The 30-second brief
The Hamilton County Highway Department is soliciting sealed bids (IFB) and proposals (RFP) for its 2026 annual requirements across multiple categories. Bid categories include aggregates, bituminous mixes, drainage pipe, treated timber structures, and gasoline/fuel. Proposal categories cover pavement traffic markings maintenance, fertilization and weed control services, tree removal and trimming, and traffic signal maintenance services. Vendors must submit required forms including Employment Eligibility Verification, Non-Collusion Affidavit, and W-9. Bids are due by February 6, 2026, at 3:00 PM ET, with a question deadline of January 23, 2026. Responses will be opened at the BOC Public Meeting on February 9, 2026.
Sealed bids, Sealed proposals, Employment Eligibility Verification, Non-Collusion Affidavit, W-9 Form, ACH Form
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Summary
The Hamilton County Highway Department is soliciting sealed bids (IFB) and proposals (RFP) for its 2026 annual requirements across multiple categories.
Bid categories include aggregates, bituminous mixes, drainage pipe, treated timber structures, and gasoline/fuel. Proposal categories cover pavement traffic markings maintenance, fertilization and weed control services, tree removal and trimming, and traffic signal maintenance services. Vendors must submit required forms including Employment Eligibility Verification, Non-Collusion Affidavit, and W-9. Bids are due by February 6, 2026, at 3:00 PM ET, with a question deadline of January 23, 2026. Responses will be opened at the BOC Public Meeting on February 9, 2026.
REQUIRED DELIVERABLES
6- Sealed bids
- Sealed proposals
- Employment Eligibility Verification
- Non-Collusion Affidavit
- W-9 Form
- ACH Form
REQUIRED ATTACHMENTS
5- General Contract Terms & Conditions
- Employment Eligibility Verification
- Non-Collusion Affidavit
- W-9 Form for Vendors
- ACH - Direct Deposit Form for Vendors
- Submit to
- Highway Department Director | [email protected]
- Scope location
- Hamilton County, IN
Questions about this IFB
How do I respond to this IFB from Hamilton County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Highway Department Director | [email protected]. For questions, contact Brad Davis.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Hamilton County in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brad Davis at (317) 773-7770. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Sealed bids, Sealed proposals, Employment Eligibility Verification, Non-Collusion Affidavit, W-9 Form, ACH Form. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Hamilton County?
All active and historical solicitations from Hamilton County are tracked and searchable. As a county agency, Hamilton County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: General Contract Terms & Conditions, Employment Eligibility Verification, Non-Collusion Affidavit, W-9 Form for Vendors, ACH - Direct Deposit Form for Vendors. Review the full document from Hamilton County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hamilton County, IN. Review the full solicitation for detailed scope requirements.