Habersham County Board of Education - HCBOE ERATE NETWORK UPGRADE RFP - 2026
Habersham County School DistrictSchool · Clarkesville, GA- Due
- Dec 9, 2026
- 24 days left
- Posted
- Nov 9, 2026
- Contract term
- 1.5 years
- Primary contact
- Jennifer Rider
- (706) 754-2118
The 30-second brief
Habersham County Board of Education is seeking proposals for Category 2 E-Rate equipment and services, including a Next Gen firewall, network switches, access points, uninterruptible power supplies (UPS), and CAT6A cable installation to upgrade internal network infrastructure at South Habersham Middle and Cornelia Elementary Schools. Vendors must provide pricing quotes using Appendix B, ensure 5 years of licenses for Aruba Central or equivalent centralized management, and comply with USAC E-Rate guidelines. The submission deadline is December 9, 2026, at 12:00 PM via email to [email protected]. Inquiries are due by November 18, 2026, at 4:00 PM. Contract performance runs from April 1, 2027, through September 30, 2028.
1 district-wide firewall, 1 chassis, 23 network switches, CAT6A installation and related components, 60 uninterruptible power supplies, 5 access points, Professional services installation
Cost of E-Rate Eligible Goods and Services (35), Technical Merit / Availability (30), Prior Experience (20), Qualifications/Proximity (10), Quality and Completeness of Proposal (5)
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Summary
Habersham County Board of Education is seeking proposals for Category 2 E-Rate equipment and services, including a Next Gen firewall, network switches, access points, uninterruptible power supplies (UPS), and CAT6A cable installation to upgrade internal network infrastructure at South Habersham Middle and Cornelia Elementary Schools.
Vendors must provide pricing quotes using Appendix B, ensure 5 years of licenses for Aruba Central or equivalent centralized management, and comply with USAC E-Rate guidelines. The submission deadline is December 9, 2026, at 12:00 PM via email to [email protected]. Inquiries are due by November 18, 2026, at 4:00 PM. Contract performance runs from April 1, 2027, through September 30, 2028.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- 1 district-wide firewall
- 1 chassis
- 23 network switches
- CAT6A installation and related components
- 60 uninterruptible power supplies
- 5 access points
- Professional services installation
REQUIRED ATTACHMENTS
8- Excel spreadsheet Appendix B
- Certificate of Insurance
- Contractor Affidavit (E-Verify)
- Current certifications and qualifications
- Minimum of 3 references
- E-Rate Supplemental Terms & Conditions Appendix A
- FCC Green Light Status evidence
- SPIN and FRN numbers
- Submit to
- [email protected]
- Duration
- 18 months
- Scope location
- Clarkesville, GA
- Reported agency
- Habersham County Board of Education
Questions about this RFP
How do I respond to this RFP from Habersham County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jennifer Rider.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Habersham County School District in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jennifer Rider at (706) 754-2118. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 1 district-wide firewall, 1 chassis, 23 network switches, CAT6A installation and related components, 60 uninterruptible power supplies, 5 access points, Professional services installation. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost of E-Rate Eligible Goods and Services (35), Technical Merit / Availability (30), Prior Experience (20), Qualifications/Proximity (10), Quality and Completeness of Proposal (5)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Habersham County School District?
All active and historical solicitations from Habersham County School District are tracked and searchable. As a school agency, Habersham County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1.5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Excel spreadsheet Appendix B, Certificate of Insurance, Contractor Affidavit (E-Verify), current certifications and qualifications, minimum of 3 references, E-Rate Supplemental Terms & Conditions Appe. Review the full document from Habersham County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clarkesville, GA. Review the full solicitation for detailed scope requirements.
