Guilderland Public Library Independent Audit Services RFP 2025
Guilderland Public LibraryLibrary District · Guilderland, NY- Due
- Dec 5, 2025
- Deadline passed
- Posted
- Oct 31, 2025
- Contract term
- 5 years
- Primary contact
- George Wilhelm
The 30-second brief
The Guilderland Public Library is requesting proposals from qualified CPA firms to provide independent audit services. The engagement covers the audit of financial statements for the fiscal years ended June 30, 2023, 2024, and 2025 (to be performed simultaneously as a backlog) and subsequent audits for fiscal years 2026 and 2027. The Library recently transitioned its financial systems from Sage 50 and Paylocity to QuickBooks Online and Paycom in 2025 and experienced significant staff turnover. Proposals must include an executive summary, professional experience with school district public libraries or similar government units, team qualifications, audit approach, and a multi-year fee structure including hourly rates for incidental consultations. Submissions are due via email by December 5, 2025.
Audited financial statements, Management letter, Peer review report
Price, experience in auditing similar organizations, references
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Summary
The Guilderland Public Library is requesting proposals from qualified CPA firms to provide independent audit services.
The engagement covers the audit of financial statements for the fiscal years ended June 30, 2023, 2024, and 2025 (to be performed simultaneously as a backlog) and subsequent audits for fiscal years 2026 and 2027. The Library recently transitioned its financial systems from Sage 50 and Paylocity to QuickBooks Online and Paycom in 2025 and experienced significant staff turnover. Proposals must include an executive summary, professional experience with school district public libraries or similar government units, team qualifications, audit approach, and a multi-year fee structure including hourly rates for incidental consultations. Submissions are due via email by December 5, 2025.
EVALUATION CRITERIA
3- Price
- Experience in auditing similar organizations
- References
REQUIRED DELIVERABLES
3- Audited financial statements
- Management letter
- Peer review report
REQUIRED ATTACHMENTS
Most recent peer review report
REQUIRED STAFFING
Partners, managers
- Submit to
- [email protected], [email protected], [email protected]
- Scope location
- Guilderland, NY
Questions about this RFP
How do I respond to this RFP from Guilderland Public Library?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 5, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected], [email protected], [email protected]. For questions, contact George Wilhelm.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Guilderland Public Library in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is George Wilhelm. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Partners, managers. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Audited financial statements, Management letter, Peer review report. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, experience in auditing similar organizations, references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Guilderland Public Library?
All active and historical solicitations from Guilderland Public Library are tracked and searchable. As a library district agency, Guilderland Public Library regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Most recent peer review report. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Guilderland Public Library for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Guilderland, NY. Review the full solicitation for detailed scope requirements.