Grant County - LPR ORV Trailer and License Equipment - Bid 27-02 (2026)
Grant CountyCounty · Grant County, NM- Due
- Oct 22, 2026
- Deadline passed
- Posted
- Oct 1, 2026
- Primary contact
- Vanessa Vado
- (575) 574-0003
The 30-second brief
Grant County, New Mexico, on behalf of the Grant County Sheriff's Office, is requesting sealed bids for the furnishing and delivery of two (2) License Plate Recognition (LPR) Off-Road Vehicle (ORV) Trailers and associated equipment, software licenses, subscriptions, and accessories. The procurement includes mobile LPR trailer systems, dual-feed trailer upgrades, software licenses, hosted LPR management/software subscriptions, account setup, device licenses, and shipping/delivery. Bids are due by October 22, 2026 at 2:00 p.m. Local Time at the Grant County Manager's Office in Silver City, NM. This procurement is funded through a federal grant with a project completion deadline of December 31, 2026, and a required equipment delivery date no later than November 20, 2026.
Mobile LPR ORV Trailer System - Single Camera (Qty 2), Dual Feed Trailer Upgrade (Qty 2), LPR Software License (Qty 2), Hosted LPR Management/Software Subscription (Qty 1), Account Setup, Software Enablement, And Configuration (Qty 1), Device Licenses for 3 years of service (Qty 4), Shipping and Delivery (Qty 1)
Lowest responsive and responsible bidder
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Summary
Grant County, New Mexico, on behalf of the Grant County Sheriff's Office, is requesting sealed bids for the furnishing and delivery of two (2) License Plate Recognition (LPR) Off-Road Vehicle (ORV) Trailers and associated equipment, software licenses, subscriptions, and accessories.
The procurement includes mobile LPR trailer systems, dual-feed trailer upgrades, software licenses, hosted LPR management/software subscriptions, account setup, device licenses, and shipping/delivery. Bids are due by October 22, 2026 at 2:00 p.m. Local Time at the Grant County Manager's Office in Silver City, NM. This procurement is funded through a federal grant with a project completion deadline of December 31, 2026, and a required equipment delivery date no later than November 20, 2026.
EVALUATION CRITERIA
Lowest responsive and responsible bidder
REQUIRED DELIVERABLES
9- Mobile LPR ORV Trailer System - Single Camera (Qty 2)
- Dual Feed Trailer Upgrade (Qty 2)
- LPR Software License (Qty 2)
- Hosted LPR Management/Software Subscription (Qty 1)
- Account Setup
- Software Enablement
- Configuration (Qty 1)
- Device Licenses for 3 years of service (Qty 4)
- Shipping and Delivery (Qty 1)
REQUIRED ATTACHMENTS
15- Completed and signed Bid Form
- Complete pricing for all items
- Manufacturer and model numbers for proposed equipment
- Product specifications and technical documentation
- Delivery schedule and guaranteed delivery date
- Warranty information
- Identification of all recurring software
- Subscription
- Licensing
- Maintenance costs
- Vendor W-9
- Required debarment/suspension certification
- Required conflict-of-interest certification
- Required non-collusion certification
- Required federal certifications and other certifications identified in this solicitation
- Submit to
- Grant County Manager's Office, 1400 Highway 180 East, Silver City, NM 88061
- Scope location
- Silver City, NM
Questions about this BID
How do I respond to this Bid from Grant County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Grant County Manager's Office, 1400 Highway 180 East, Silver City, NM 88061. For questions, contact Vanessa Vado.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Grant County in NM, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Vanessa Vado at (575) 574-0003. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Mobile LPR ORV Trailer System - Single Camera (Qty 2), Dual Feed Trailer Upgrade (Qty 2), LPR Software License (Qty 2), Hosted LPR Management/Software Subscription (Qty 1), Account Setup, Software Enablement, And Configuration (Qty 1), Device Licenses for 3 years of service (Qty 4), Shipping and Del. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Grant County?
All active and historical solicitations from Grant County are tracked and searchable. As a county agency, Grant County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed and signed Bid Form, Complete pricing for all items, Manufacturer and model numbers for proposed equipment, Product specifications and technical documentation, Delivery schedule and guarante. Review the full document from Grant County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Silver City, NM. Review the full solicitation for detailed scope requirements.