Germantown Municipal School District Janitorial Services RFP FY2026-003
Germantown Municipal School DistrictSchool · Germantown, TN- Due
- Apr 28, 2026
- Deadline passed
- Posted
- Apr 7, 2026
- Contract term
- 2 years
- Primary contact
- Josh Cathey
The 30-second brief
Germantown Municipal School District is seeking proposals for janitorial services for its facilities. The RFP outlines the scope of work, general specifications, cleaning specifications, and submission requirements.
Janitorial services
Approach to satisfying requirements, Vendor's experience and capabilities, Fiscal Integrity/Financial Stability, Qualifications & Experience, Quality Assurance / Customer Service, Project Plan, including staffing and wages, Cost, Financial Stability, References
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Summary
Germantown Municipal School District is seeking proposals for janitorial services for its facilities. The RFP outlines the scope of work, general specifications, cleaning specifications, and submission requirements.
EVALUATION CRITERIA
10- Approach to satisfying requirements
- Vendor's experience and capabilities
- Fiscal Integrity/Financial Stability
- Qualifications & Experience
- Quality Assurance / Customer Service
- Project Plan
- Including staffing and wages
- Cost
- Financial Stability
- References
REQUIRED DELIVERABLES
Janitorial services
REQUIRED ATTACHMENTS
5- Request for Proposal Cover Sheet
- Certificate of Non-Discrimination Form
- Request for Proposal Agreement
- Hold Harmless Agreement
- Request for Pricing Sheet
REQUIRED STAFFING
6- Submit to
- 3350 S. Forest Hill Irene Rd, Germantown, TN, 38138
- Scope location
- Germantown, TN
- Projected sq ft
- 839,316 sq ft
Questions about this RFP
How do I respond to this RFP from Germantown Municipal School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 3350 S. Forest Hill Irene Rd, Germantown, TN, 38138. For questions, contact Josh Cathey.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Germantown Municipal School District in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Josh Cathey. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Supervisor, Project Manager, Day Porter, Mid Day, Floor Tech, GC. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Janitorial services. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Approach to satisfying requirements, Vendor's experience and capabilities, Fiscal Integrity/Financial Stability, Qualifications & Experience, Quality Assurance / Customer Service, Project Plan, includ..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Germantown Municipal School District?
All active and historical solicitations from Germantown Municipal School District are tracked and searchable. As a school agency, Germantown Municipal School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Request for Proposal Cover Sheet, Certificate of Non-Discrimination Form, Request for Proposal Agreement, Hold Harmless Agreement, Request for Pricing Sheet. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Germantown Municipal School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Germantown, TN. The total projected area is 839316 sq ft. Review the full solicitation for detailed scope requirements.