Gateway Stem Academy Financial Management & Accounting Services RFP 2026
Gateway Stem Academy Charter SchoolSchool · St Paul, MN- Due
- Jun 17, 2026
- Deadline passed
- Posted
- May 17, 2026
- Contract term
- 1 year
- Primary contact
- Jama Bulhan
- (952) 206-4050
The 30-second brief
Gateway STEM Academy seeks proposals from qualified business management firms to provide comprehensive charter school financial management and accounting services for the 2026-2027 academic year, with options for a two-year renewal. Services include financial records maintenance within UFARS and GAAP frameworks, Minnesota Department of Education (MDE) compliance reporting, monthly financial statements, budget preparation, bank reconciliations, cash flow projections, audit preparation, payroll processing via SMART Finance, accounts payable via bill.com, and HR management. Proposals are due by June 17, 2026, and must be submitted electronically to [email protected]. The contract term is July 1, 2026, through June 30, 2027.
Financial records maintenance within UFARS and GAAP, MDE compliance reporting, Monthly financial statements and YTD budget vs actual reports, Monthly bank reconciliations, Cash flow projections and modeling, Student enrollment and ADM revenue projections, General Fixed Assets Account Group (GFAAG) tracking under GASB, Year-end books closing, Annual UFARS file upload, Audit preparation and coordination, Year-end grant/revenue/expenditure reconciliations, Fixed Assets list and GASB 34 depreciation schedule, 941 schedules and payroll reports, Food Service Fund and CLICKS Reports tie-outs, Payroll processing and employee benefits administration, Quarterly 941 reports, Annual W-2s, PERA and TRA reporting, Annual registration with MN Attorney General
Organizational Capacity 15%, Experience & Effectiveness 25%, Background & Qualifications 20%, Scope of Service 25%, Pricing 15%
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Summary
Gateway STEM Academy seeks proposals from qualified business management firms to provide comprehensive charter school financial management and accounting services for the 2026-2027 academic year, with options for a two-year renewal.
Services include financial records maintenance within UFARS and GAAP frameworks, Minnesota Department of Education (MDE) compliance reporting, monthly financial statements, budget preparation, bank reconciliations, cash flow projections, audit preparation, payroll processing via SMART Finance, accounts payable via bill.com, and HR management. Proposals are due by June 17, 2026, and must be submitted electronically to [email protected]. The contract term is July 1, 2026, through June 30, 2027.
EVALUATION CRITERIA
5- Organizational Capacity 15%
- Experience & Effectiveness 25%
- Background & Qualifications 20%
- Scope of Service 25%
- Pricing 15%
REQUIRED DELIVERABLES
19- Financial records maintenance within UFARS and GAAP
- MDE compliance reporting
- Monthly financial statements and YTD budget vs actual reports
- Monthly bank reconciliations
- Cash flow projections and modeling
- Student enrollment and ADM revenue projections
- General Fixed Assets Account Group (GFAAG) tracking under GASB
- Year-end books closing
- Annual UFARS file upload
- Audit preparation and coordination
- Year-end grant/revenue/expenditure reconciliations
- Fixed Assets list and GASB 34 depreciation schedule
- 941 schedules and payroll reports
- Food Service Fund and CLICKS Reports tie-outs
- Payroll processing and employee benefits administration
- Quarterly 941 reports
- Annual W-2s
- PERA and TRA reporting
- Annual registration with MN Attorney General
REQUIRED ATTACHMENTS
7- Cover Letter
- Qualifications and Experience
- Proposed Services
- References
- Fee Proposal
- Conflict of Interest Disclosure
- Required Certifications
- Submit to
- [email protected]
- Duration
- 12 months
- Scope location
- Saint Paul, MN
- Reported agency
- Gateway Stem Academy
Questions about this RFP
How do I respond to this RFP from Gateway Stem Academy Charter School?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jama Bulhan.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Gateway Stem Academy Charter School in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jama Bulhan at (952) 206-4050. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Financial records maintenance within UFARS and GAAP, MDE compliance reporting, Monthly financial statements and YTD budget vs actual reports, Monthly bank reconciliations, Cash flow projections and modeling, Student enrollment and ADM revenue projections, General Fixed Assets Account Group (GFAAG) t. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Organizational Capacity 15%, Experience & Effectiveness 25%, Background & Qualifications 20%, Scope of Service 25%, Pricing 15%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Gateway Stem Academy Charter School?
All active and historical solicitations from Gateway Stem Academy Charter School are tracked and searchable. As a school agency, Gateway Stem Academy Charter School regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Qualifications and Experience, Proposed Services, References, Fee Proposal, Conflict of Interest Disclosure, Required Certifications. Review the full document from Gateway Stem Academy Charter School for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Saint Paul, MN. Review the full solicitation for detailed scope requirements.