Gardner Edgerton Schools - Food Safety and Sanitation System (Chemicals and Ware-washing) - 2026
Gardner Edgerton Unified School District 231School · Gardner, KS- Due
- Jun 22, 2026
- Deadline passed
- Posted
- May 26, 2026
- Contract term
- 1 year
- Primary contact
- Sarah Chellberg
- (913) 856-5500
The 30-second brief
Gardner Edgerton Schools seeks proposals for a food safety and sanitation system, including chemicals and ware-washing services, for 12 school kitchen locations and a distribution center test kitchen in Gardner, Kansas. The scope encompasses cleaning supplies, dish machine maintenance, monthly service visits, chemical inventory management, staff training, and compliance with the Buy American provision and safety standards. The initial contract term is one year from August 1, 2026, through July 31, 2027, with potential renewal options for up to four additional one-year terms. Sealed proposals are due by 10:00 AM on Monday, June 22, 2026, with a clarification deadline of June 15, 2026. Evaluation criteria emphasize annual total district cost (51 points), demonstrated exceptional service (24 points), chemical inventory management (10 points), customer service (10 points), and K-12 references (5 points).
Dish Machine Detergent, Rinse Agent/Additive, Pot & Pan Dish Detergent, Quaternary Agent/Sanitizer, Delimer/Descaler, All-Purpose Cleaner, Degreaser, Floor Cleaner, Oven Cleaner, Laundry Detergent HE, Sanitizer test strips, Bottles, Labels, Instruction/Procedural Wall Charts, Dispensing Equipment, Dish machine temperature test strips
Annual Total District Cost (51), Demonstrated Exceptional Service (24), Chemical Inventory Management (10), Customer Service (10), K-12 References (5)
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Summary
Gardner Edgerton Schools seeks proposals for a food safety and sanitation system, including chemicals and ware-washing services, for 12 school kitchen locations and a distribution center test kitchen in Gardner, Kansas.
The scope encompasses cleaning supplies, dish machine maintenance, monthly service visits, chemical inventory management, staff training, and compliance with the Buy American provision and safety standards. The initial contract term is one year from August 1, 2026, through July 31, 2027, with potential renewal options for up to four additional one-year terms. Sealed proposals are due by 10:00 AM on Monday, June 22, 2026, with a clarification deadline of June 15, 2026. Evaluation criteria emphasize annual total district cost (51 points), demonstrated exceptional service (24 points), chemical inventory management (10 points), customer service (10 points), and K-12 references (5 points).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
16- Dish Machine Detergent
- Rinse Agent/Additive
- Pot & Pan Dish Detergent
- Quaternary Agent/Sanitizer
- Delimer/Descaler
- All-Purpose Cleaner
- Degreaser
- Floor Cleaner
- Oven Cleaner
- Laundry Detergent HE
- Sanitizer test strips
- Bottles
- Labels
- Instruction/Procedural Wall Charts
- Dispensing Equipment
- Dish machine temperature test strips
REQUIRED ATTACHMENTS
7- Product Specifications worksheet
- Contract Agreement
- Buy American Exemption Request
- Deviations from Request for Proposal
- Notice of No Bid on Proposal
- Proposer's Reference Form
- Certificate of Insurance
- Submit to
- Gardner Edgerton Schools, Attn: Nutrition Services, 231 E. Madison, Gardner, KS 66030
- Duration
- 60 months
- Scope location
- Gardner, KS
- Reported agency
- Gardner Edgerton Schools
Questions about this RFP
How do I respond to this RFP from Gardner Edgerton Unified School District 231?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Gardner Edgerton Schools, Attn: Nutrition Services, 231 E. Madison, Gardner, KS 66030. For questions, contact Sarah Chellberg.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Gardner Edgerton Unified School District 231 in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sarah Chellberg at (913) 856-5500. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Dish Machine Detergent, Rinse Agent/Additive, Pot & Pan Dish Detergent, Quaternary Agent/Sanitizer, Delimer/Descaler, All-Purpose Cleaner, Degreaser, Floor Cleaner, Oven Cleaner, Laundry Detergent HE, Sanitizer test strips, Bottles, Labels, Instruction/Procedural Wall Charts, Dispensing Equipment, D. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Annual Total District Cost (51), Demonstrated Exceptional Service (24), Chemical Inventory Management (10), Customer Service (10), K-12 References (5)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Gardner Edgerton Unified School District 231?
All active and historical solicitations from Gardner Edgerton Unified School District 231 are tracked and searchable. As a school agency, Gardner Edgerton Unified School District 231 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Product Specifications worksheet, Contract Agreement, Buy American Exemption Request, Deviations from Request for Proposal, Notice of No Bid on Proposal, Proposer's Reference Form, Certificate of Insu. Review the full document from Gardner Edgerton Unified School District 231 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gardner, KS. Review the full solicitation for detailed scope requirements.