Galveston County - Grant Program Management, Disaster Recovery, and Public Assistance Services - RFP #25-075 (2025)
Galveston CountyCounty · Galveston, TX- Due
- Dec 19, 2025
- Deadline passed
- Posted
- Nov 19, 2025
- Contract term
- 3 years
- Primary contact
- Frank Rodriguez
- (409) 770-5372
The 30-second brief
Galveston County is soliciting proposals from qualified Grant Services Consultants to provide comprehensive grant writing, management, and administration services related to federal and state grant programs, as well as disaster recovery services, hazard mitigation, public assistance programs, and grant compliance, monitoring, and reporting. Services include grant research and development, application preparation and submission, grant and project management, implementation of grant-funded programs, financial reporting, and closeout. The initial contract term is three (3) years with two (2) automatic one-year extensions. Submissions are due by December 19, 2025, at 2:30 PM CST, via Galveston County's e-Procurement Portal or hard copy delivered to the Purchasing Department.
Compliance with format requirements (up to 10 points deduction), Tab 1 Introduction (5 points), Tabs 2 and 4 Corporate Profile and Resumes (23 points), Tab 3 Project Approach (23 points), Tabs 5 and 6 Contract Terminations/Disallowed Funds/Litigation and Corporate Restructuring (8 points), Tab 7 Cost and Documentation (23 points), Tab 8 Financial Information (10 points), Tab 9 References and Prior Work Experience (8 points), Tab 10 County Required Forms (Pass/Fail, up to 10 points deduction for non-compliance)
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Summary
Galveston County is soliciting proposals from qualified Grant Services Consultants to provide comprehensive grant writing, management, and administration services related to federal and state grant programs, as well as disaster recovery services, hazard mitigation, public assistance programs, and grant compliance, monitoring, and reporting.
Services include grant research and development, application preparation and submission, grant and project management, implementation of grant-funded programs, financial reporting, and closeout. The initial contract term is three (3) years with two (2) automatic one-year extensions. Submissions are due by December 19, 2025, at 2:30 PM CST, via Galveston County's e-Procurement Portal or hard copy delivered to the Purchasing Department.
EVALUATION CRITERIA
Compliance with format requirements (up to 10 points deduction), Tab 1 Introduction (5 points), Tabs 2 and 4 Corporate Profile and Resumes (23 points), Tab 3 Project Approach (23 points), Tabs 5 and 6 Contract Terminations/Disallowed Funds/Litigation and Corporate Restructuring (8 points), Tab 7 Cost and Documentation (23 points), Tab 8 Financial Information (10 points), Tab 9 References and Prior Work Experience (8 points), Tab 10 County Required Forms (Pass/Fail, up to 10 points deduction for non-compliance)
REQUIRED ATTACHMENTS
4- Required Documents Checklist
- Addenda Acknowledgement
- ATTACHMENT A - Vendor Qualification Packet
- ATTACHMENT B - Certification Reg
Debarment, Suspension, and Other Ineligibility, ATTACHMENT C - Certification Regarding Lobbying Form, ATTACHMENT D - Non-Collusion Affidavit, ATTACHMENT E - Prohibition on Contracts with Companies Boycotting Israel, ATTACHMENT F - Prohibition on Contracts with Certain Companies, ATTACHMENT G - Information for Notice, ATTACHMENT H - References, Bid Proposal
- Submit to
- https://galvestoncountytx.bonfirehub.com/
- Duration
- 60 months
- Scope location
- Galveston, TX
Questions about this RFP
How do I respond to this RFP from Galveston County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 19, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://galvestoncountytx.bonfirehub.com/. For questions, contact Frank Rodriguez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Galveston County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Frank Rodriguez at (409) 770-5372. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with format requirements (up to 10 points deduction), Tab 1 Introduction (5 points), Tabs 2 and 4 Corporate Profile and Resumes (23 points), Tab 3 Project Approach (23 points), Tabs 5 and 6..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Galveston County?
All active and historical solicitations from Galveston County are tracked and searchable. As a county agency, Galveston County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Required Documents Checklist, Addenda Acknowledgement, ATTACHMENT A - Vendor Qualification Packet, ATTACHMENT B - Certification Reg. Debarment, Suspension, and Other Ineligibility, ATTACHMENT C - Cert. Review the full document from Galveston County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Galveston, TX. Review the full solicitation for detailed scope requirements.
