Fremont School District Special Education Transportation Services RFP 2028
Fremont School DistrictSchool · Fremont, NH- Due
- Nov 6, 2026
- 3 days left
- Posted
- Oct 14, 2026
- Contract term
- 3 years
- Primary contact
- Nathan Castle
The 30-second brief
The Fremont School District seeks proposals from qualified student transportation providers for special education transportation services for an initial term beginning July 1, 2027 and ending June 30, 2030, with the option for two additional one-year extensions. The district requires safe, reliable, and efficient daily in-district and out-of-district transportation for preschool through grade 12 students whose IEPs or Section 504 plans require transportation. The successful bidder must provide vehicles equipped with GPS and video monitoring, wheelchair lifts, adaptive equipment, and trained personnel meeting New Hampshire background check requirements under RSA 189:13-b. Proposals are due by November 6, 2026, at 12:00 PM Eastern Time, following a mandatory pre-proposal meeting on October 23, 2026.
Completed and signed Appendix B - Bid Form, Pricing based on students and service information provided in Appendix A, Daily vehicle rates for additional vehicles, Mileage and hourly rates for field trips and extracurricular transportation, Rates for monitors/aides, Audited or certified financial statements for the three most recent fiscal years
Safety and compliance record, special education transportation experience, staffing and substitute capacity, vehicle fleet and adaptive-equipment capacity, dispatch/communication and emergency response, references and past performance, service continuity, proposal responsiveness, total cost/pricing methodology
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Summary
The Fremont School District seeks proposals from qualified student transportation providers for special education transportation services for an initial term beginning July 1, 2027 and ending June 30, 2030, with the option for two additional one-year extensions.
The district requires safe, reliable, and efficient daily in-district and out-of-district transportation for preschool through grade 12 students whose IEPs or Section 504 plans require transportation. The successful bidder must provide vehicles equipped with GPS and video monitoring, wheelchair lifts, adaptive equipment, and trained personnel meeting New Hampshire background check requirements under RSA 189:13-b. Proposals are due by November 6, 2026, at 12:00 PM Eastern Time, following a mandatory pre-proposal meeting on October 23, 2026.
EVALUATION CRITERIA
9- Safety and compliance record
- Special education transportation experience
- Staffing and substitute capacity
- Vehicle fleet and adaptive-equipment capacity
- Dispatch/communication and emergency response
- References and past performance
- Service continuity
- Proposal responsiveness
- Total cost/pricing methodology
REQUIRED DELIVERABLES
Completed and signed Appendix B - Bid Form, Pricing based on students and service information provided in Appendix A, Daily vehicle rates for additional vehicles, Mileage and hourly rates for field trips and extracurricular transportation, Rates for monitors/aides, Audited or certified financial statements for the three most recent fiscal years
REQUIRED ATTACHMENTS
Completed and signed Appendix B - Bid Form, audited or certified financial statements for the three most recent fiscal years, evidence of required insurance, licenses, NHED clearances, vehicle approvals
REQUIRED STAFFING
bus monitors, drivers
- Submit to
- Special Education Transportation Services RFP, Fremont School District-SAU #83, 432 Main Street, Fremont, NH 03044, Attn: Nathan Castle, Business Administrator
- Duration
- 36 months
- Scope location
- Fremont, NH
Questions about this RFP
How do I respond to this RFP from Fremont School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Special Education Transportation Services RFP, Fremont School District-SAU #83, 432 Main Street, Fremont, NH 03044, Attn: Nathan Castle, Business Administrator. For questions, contact Nathan Castle.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Fremont School District in NH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nathan Castle. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: bus monitors, drivers. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Completed and signed Appendix B - Bid Form, Pricing based on students and service information provided in Appendix A, Daily vehicle rates for additional vehicles, Mileage and hourly rates for field trips and extracurricular transportation, Rates for monitors/aides, Audited or certified financial sta. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Safety and compliance record, special education transportation experience, staffing and substitute capacity, vehicle fleet and adaptive-equipment capacity, dispatch/communication and emergency respons..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Fremont School District?
All active and historical solicitations from Fremont School District are tracked and searchable. As a school agency, Fremont School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 6, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed and signed Appendix B - Bid Form, audited or certified financial statements for the three most recent fiscal years, evidence of required insurance, licenses, NHED clearances, vehicle approva. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Fremont School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fremont, NH. Review the full solicitation for detailed scope requirements.