Franklin County Public Schools Lease and Servicing Program for Copiers RFP 2027-FCPS-Copier
Franklin County Public SchoolsSchool · Rocky Mount, VA- Due
- Aug 24, 2026
- Deadline passed
- Posted
- Aug 3, 2026
- Contract term
- 5 years
- Primary contact
- Jessica Pendleton
- (540) 483-5138
The 30-second brief
Franklin County Public Schools is soliciting proposals for a 5.5-year lease and maintenance program for multi-function devices, including cloud-based fax, PaperCut, and webCRD software support. Proposals are due August 24, 2026.
Multi-function devices, Digital fax platform, PaperCut print management software, WebCRD software update and support, Installation, Training
Functional Fit, Experience & References, Cost Proposal, Implementation and Support Plan, Integration and Technical Capabilities, Training and User Support
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Summary
Franklin County Public Schools is soliciting proposals for a 5.5-year lease and maintenance program for multi-function devices, including cloud-based fax, PaperCut, and webCRD software support. Proposals are due August 24, 2026.
EVALUATION CRITERIA
6- Functional Fit
- Experience & References
- Cost Proposal
- Implementation and Support Plan
- Integration and Technical Capabilities
- Training and User Support
REQUIRED DELIVERABLES
6- Multi-function devices
- Digital fax platform
- PaperCut print management software
- WebCRD software update and support
- Installation
- Training
REQUIRED ATTACHMENTS
11- W9 Form
- Company Background
- Proposed Solution
- Project Timeline
- Technical Specifications
- Integration Capabilities
- Training Plan
- Security Policies
- Client References
- Cost Proposal
- Attachments F thru J
- Submit to
- 250 School Service Road, Rocky Mount, VA 24151
- Duration
- 66 months
- Scope location
- Rocky Mount, VA
Questions about this RFP
How do I respond to this RFP from Franklin County Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 250 School Service Road, Rocky Mount, VA 24151. For questions, contact Jessica Pendleton.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Franklin County Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jessica Pendleton at (540) 483-5138. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Multi-function devices, Digital fax platform, PaperCut print management software, WebCRD software update and support, Installation, Training. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Functional Fit, Experience & References, Cost Proposal, Implementation and Support Plan, Integration and Technical Capabilities, Training and User Support" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Franklin County Public Schools?
All active and historical solicitations from Franklin County Public Schools are tracked and searchable. As a school agency, Franklin County Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W9 Form, Company Background, Proposed Solution, Project Timeline, Technical Specifications, Integration Capabilities, Training Plan, Security Policies, Client References, Cost Proposal, Attachments F. Review the full document from Franklin County Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rocky Mount, VA. Review the full solicitation for detailed scope requirements.