Franklin County Document Shredding Services Bid 26-1203-1, 2026
Franklin CountyCounty · Malone, NY- Due
- Dec 3, 2026
- 20 days left
- Posted
- Nov 10, 2026
- Contract term
- 1 year
- Primary contact
- Carol Murtagh
- (518) 481-1695
The 30-second brief
Franklin County seeks bids for on-site document shredding services and confidential records destruction for county facilities, including the Franklin County Courthouse at 355 West Main Street and Social Services at 184 Finney Blvd in Malone, NY. The scope requires bonded, uniformed personnel to handle copy paper, file folders, and documents containing paper clips and staples, shredding them into confetti size pieces in compliance with HIPAA regulations. The contract term runs from January 1, 2027 to December 31, 2027, with options for two additional one-year renewals. Bids are due by December 3, 2026, at 3:00 p.m. at the Franklin County Manager's Office, 355 West Main Street, Suite 456, Malone, NY 12953.
Lowest responsive and responsible bidder
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Summary
Franklin County seeks bids for on-site document shredding services and confidential records destruction for county facilities, including the Franklin County Courthouse at 355 West Main Street and Social Services at 184 Finney Blvd in Malone, NY. The scope requires bonded, uniformed personnel to handle copy paper, file folders, and documents containing paper clips and staples, shredding them into confetti size pieces in compliance with HIPAA regulations.
The contract term runs from January 1, 2027 to December 31, 2027, with options for two additional one-year renewals. Bids are due by December 3, 2026, at 3:00 p.m. at the Franklin County Manager's Office, 355 West Main Street, Suite 456, Malone, NY 12953.
EVALUATION CRITERIA
Lowest responsive and responsible bidder
REQUIRED ATTACHMENTS
7- Non-Collusion Bidding Certification/Sexual Harassment
- General Information Sheet
- Vendor Reference Sheet
- Iran Divestment Act Affidavit of Individual or Entity
- Disclosure of Interest
- Data Security and Privacy
- W-9
- Submit to
- Franklin County Manager’s Office, 355 West Main Street, Suite 456, Malone, NY 12953
- Scope location
- Malone, NY
Questions about this BID
How do I respond to this Bid from Franklin County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 3, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Franklin County Manager’s Office, 355 West Main Street, Suite 456, Malone, NY 12953. For questions, contact Carol Murtagh.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Franklin County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Carol Murtagh at (518) 481-1695. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Franklin County?
All active and historical solicitations from Franklin County are tracked and searchable. As a county agency, Franklin County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Collusion Bidding Certification/Sexual Harassment, General Information Sheet, Vendor Reference Sheet, Iran Divestment Act Affidavit of Individual or Entity, Disclosure of Interest, Data Security a. Review the full document from Franklin County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Malone, NY. Review the full solicitation for detailed scope requirements.
