Francis Marion University Records Management System RFP-2482 2026
Francis Marion UniversityHigher Ed · Florence, SC- Due
- Sep 2, 2026
- Deadline passed
- Posted
- Aug 11, 2026
- Contract term
- 4 years
- Primary contact
- Jennifer D Hester
- (843) 661-1161
The 30-second brief
Francis Marion University is soliciting proposals under RFP-2482 to provide a Records Management System (RMS) for its Campus Police Department. The procurement seeks a comprehensive software solution for law enforcement records management. The contract is estimated to start on 12/01/2026 and end on 11/30/2030, with a maximum value updated via Amendment 1 to not exceed $200,000 over the potential four-year period. Vendors must submit one original hard copy, three hard copies, one USB device, and one redacted copy. Proposals are due by September 2, 2026, at 2:00 PM EST. Questions from offerors were due by August 13, 2026. A Statement of Award is expected to be posted on September 16, 2026.
One original hard copy, Three hard copies, One flash drive/USB device, One redacted copy
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Summary
Francis Marion University is soliciting proposals under RFP-2482 to provide a Records Management System (RMS) for its Campus Police Department.
The procurement seeks a comprehensive software solution for law enforcement records management. The contract is estimated to start on 12/01/2026 and end on 11/30/2030, with a maximum value updated via Amendment 1 to not exceed $200,000 over the potential four-year period. Vendors must submit one original hard copy, three hard copies, one USB device, and one redacted copy. Proposals are due by September 2, 2026, at 2:00 PM EST. Questions from offerors were due by August 13, 2026. A Statement of Award is expected to be posted on September 16, 2026.
REQUIRED DELIVERABLES
4- One original hard copy
- Three hard copies
- One flash drive/USB device
- One redacted copy
REQUIRED ATTACHMENTS
3- Cover Page
- Page Two
- Amendment 1 signature page
- Submit to
- Florence, SC
- Duration
- 48 months
- Scope location
- Florence, SC
Questions about this RFP
How do I respond to this RFP from Francis Marion University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Florence, SC. For questions, contact Jennifer D Hester.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Francis Marion University in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jennifer D Hester at (843) 661-1161. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: One original hard copy, Three hard copies, One flash drive/USB device, One redacted copy. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Francis Marion University?
All active and historical solicitations from Francis Marion University are tracked and searchable. As a higher ed agency, Francis Marion University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Page, Page Two, Amendment 1 signature page. Review the full document from Francis Marion University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Florence, SC. Review the full solicitation for detailed scope requirements.