Framingham State University - Cloud-Based Applicant Tracking and Onboarding Services - RFP-FSU-26-02 (2025)
Framingham State UniversityHigher Ed · Framingham, MA- Due
- Jan 9, 2026
- Deadline passed
- Posted
- Nov 20, 2025
- Contract term
- 3 years
- Primary contact
- Natasha M. Bizanos-Ashe
- (508) 626-4886
The 30-second brief
Framingham State University seeks proposals for cloud-based applicant tracking and onboarding services for the Human Resources Department under RFP-FSU-26-02. The scope includes job posting approval and distribution, candidate application upload and review, built-in or integrated candidate communication, bulk communications, hire approval tracking, electronic offer letter generation, and electronic contract and payroll/onboarding paperwork generation, routing, and completion for approximately 200 annual recruitments and 1,500 hiring packets. The system must support mobile responsiveness, WCAG 2.2 compliance, and integration with Ellucian Banner. Proposals are due by January 9, 2026, at 5:00 PM. The initial contract term is three years with two one-year renewal options at the University's discretion.
Job Posting and Applicant Management, Onboarding Paperwork, Security and Data Protection, Reporting, System Implementation, Price
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Summary
Framingham State University seeks proposals for cloud-based applicant tracking and onboarding services for the Human Resources Department under RFP-FSU-26-02.
The scope includes job posting approval and distribution, candidate application upload and review, built-in or integrated candidate communication, bulk communications, hire approval tracking, electronic offer letter generation, and electronic contract and payroll/onboarding paperwork generation, routing, and completion for approximately 200 annual recruitments and 1,500 hiring packets. The system must support mobile responsiveness, WCAG 2.2 compliance, and integration with Ellucian Banner. Proposals are due by January 9, 2026, at 5:00 PM. The initial contract term is three years with two one-year renewal options at the University's discretion.
EVALUATION CRITERIA
6- Job Posting and Applicant Management
- Onboarding Paperwork
- Security and Data Protection
- Reporting
- System Implementation
- Price
REQUIRED ATTACHMENTS
11- Technical Proposal
- Pricing Proposal
- Technical Proposal thumb drive
- Pricing Proposal thumb drive
- RFP Acknowledgement Form – Certificate of Non-Collusion
- Acknowledgement of FSU’s Equal Opportunity
- Nondiscrimination
- Title IX Plan
- Contractor Authorized Signatory Listing
- Commonwealth of Massachusetts Standard Contract Form
- Commonwealth of Mass
Terms and Conditions for Information Technology Contracts, W-9 Taxpayer Identification Form, Prompt Pay Discount Form
- Submit to
- Framingham State University, Business Office, Dwight Hall, Room 201, 100 State Street, Framingham, MA 01701
- Duration
- 60 months
- Scope location
- Framingham, MA
Questions about this RFP
How do I respond to this RFP from Framingham State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 9, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Framingham State University, Business Office, Dwight Hall, Room 201, 100 State Street, Framingham, MA 01701. For questions, contact Natasha M. Bizanos-Ashe.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Framingham State University in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Natasha M. Bizanos-Ashe at (508) 626-4886. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Job Posting and Applicant Management, Onboarding Paperwork, Security and Data Protection, Reporting, System Implementation, Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Framingham State University?
All active and historical solicitations from Framingham State University are tracked and searchable. As a higher ed agency, Framingham State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Technical Proposal, Pricing Proposal, Technical Proposal thumb drive, Pricing Proposal thumb drive, RFP Acknowledgement Form – Certificate of Non-Collusion, Acknowledgement of FSU’s Equal Opportunity,. Review the full document from Framingham State University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Framingham, MA. Review the full solicitation for detailed scope requirements.