Fort Vancouver Regional Library District RFID Self-Checkout System Replacement RFP No. 2026-001
Fort Vancouver Regional Library DistrictLibrary District · Vancouver, WA- Due
- Sep 18, 2026
- Deadline passed
- Posted
- Aug 27, 2026
- Duration
- 3 months
The 30-second brief
The Fort Vancouver Regional Library District (FVRL) is seeking proposals under RFP No. 2026-001 to replace its RFID self-checkout software and potentially acquire new self-checkout kiosks for 15 library locations. The project includes two options: software-only for up to 45 existing Windows 11 stations, or new kiosks with software for up to 45 stations. The solution must integrate with the SirsiDynix Symphony integrated library system and support centralized management, patron functions (checkout, check-in, renewal), and RFID tagging without security bit requirements. Proposals are due September 18, 2026, with a target implementation completion by December 31, 2026. Evaluation criteria include technical solution (50 points), cost (30 points), and relevant experience (20 points).
Technical and Implementation Response, Pricing Proposal Form (Attachment A), Proposal Form and Certification (Attachment B), Product literature
Technical solution and approach (50), Cost (30), Relevant experience and references (20)
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Summary
The Fort Vancouver Regional Library District (FVRL) is seeking proposals under RFP No. 2026-001 to replace its RFID self-checkout software and potentially acquire new self-checkout kiosks for 15 library locations.
The project includes two options: software-only for up to 45 existing Windows 11 stations, or new kiosks with software for up to 45 stations. The solution must integrate with the SirsiDynix Symphony integrated library system and support centralized management, patron functions (checkout, check-in, renewal), and RFID tagging without security bit requirements. Proposals are due September 18, 2026, with a target implementation completion by December 31, 2026. Evaluation criteria include technical solution (50 points), cost (30 points), and relevant experience (20 points).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- Technical and Implementation Response
- Pricing Proposal Form (Attachment A)
- Proposal Form and Certification (Attachment B)
- Product literature
REQUIRED ATTACHMENTS
Attachment A, Attachment B
- Submit to
- [email protected]
- Scope location
- Vancouver, WA
Questions about this RFP
How do I respond to this RFP from Fort Vancouver Regional Library District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected].
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Fort Vancouver Regional Library District in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical and Implementation Response, Pricing Proposal Form (Attachment A), Proposal Form and Certification (Attachment B), Product literature. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical solution and approach (50), Cost (30), Relevant experience and references (20)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Fort Vancouver Regional Library District?
All active and historical solicitations from Fort Vancouver Regional Library District are tracked and searchable. As a library district agency, Fort Vancouver Regional Library District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A, Attachment B. Review the full document from Fort Vancouver Regional Library District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Vancouver, WA. Review the full solicitation for detailed scope requirements.