Fort Vancouver Regional Library District - Intranet Platform Modernization and Staff Portal Solution - RFP 2026-002 (2026)
Fort Vancouver Regional Library DistrictLibrary District · Vancouver, WA- Due
- Oct 19, 2026
- Deadline passed
- Posted
- Sep 25, 2026
The 30-second brief
Fort Vancouver Regional Library District seeks competitive proposals for a modern intranet platform and staff portal solution to replace its legacy system. The project supports approximately 300 employees across multiple branch locations in Clark, Skamania, Klickitat, and Cowlitz counties in Washington State, utilizing Google Workspace. Solutions may be offered as Software-as-a-Service (SaaS), vendor-hosted, or locally hosted deployments, or through eligible cooperative purchasing agreements. Scope includes software licensing, discovery, implementation, configuration, content migration tools, testing, training, support, and integrations with systems such as Atlassian Confluence, Jira, Wrike, AIR, Springshare, BiblioCommons, PerformYard, Absorb LMS, and ADP. Proposals are due by October 19, 2026, at 5:00 p.m. Pacific Time, submitted electronically to [email protected]. Evaluation is based on proposer experience, functional and technical capabilities, implementation plan, support/maintenance/SLA/training, price, and interviews/product demonstrations.
Proposer Experience (10), Functional & Technical Capabilities (35), Implementation Plan (20), Support, Maintenance, SLA, Training (15), Price (20), Interviews and Product Demonstration (50)
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Summary
Fort Vancouver Regional Library District seeks competitive proposals for a modern intranet platform and staff portal solution to replace its legacy system.
The project supports approximately 300 employees across multiple branch locations in Clark, Skamania, Klickitat, and Cowlitz counties in Washington State, utilizing Google Workspace. Solutions may be offered as Software-as-a-Service (SaaS), vendor-hosted, or locally hosted deployments, or through eligible cooperative purchasing agreements. Scope includes software licensing, discovery, implementation, configuration, content migration tools, testing, training, support, and integrations with systems such as Atlassian Confluence, Jira, Wrike, AIR, Springshare, BiblioCommons, PerformYard, Absorb LMS, and ADP. Proposals are due by October 19, 2026, at 5:00 p.m. Pacific Time, submitted electronically to [email protected]. Evaluation is based on proposer experience, functional and technical capabilities, implementation plan, support/maintenance/SLA/training, price, and interviews/product demonstrations.
EVALUATION CRITERIA
- Submit to
- [email protected]
- Scope location
- Vancouver, WA
Questions about this RFP
How do I respond to this RFP from Fort Vancouver Regional Library District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 19, 2026. Submissions should be delivered to: [email protected].
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Fort Vancouver Regional Library District in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposer Experience (10), Functional & Technical Capabilities (35), Implementation Plan (20), Support, Maintenance, SLA, Training (15), Price (20), Interviews and Product Demonstration (50)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Fort Vancouver Regional Library District?
All active and historical solicitations from Fort Vancouver Regional Library District are tracked and searchable. As a library district agency, Fort Vancouver Regional Library District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Fort Vancouver Regional Library District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Vancouver, WA. Review the full solicitation for detailed scope requirements.