Florida A&M University Emergency Management Debris Monitoring RFP 0009-2026
Florida Agricultural And Mechanical UniversityHigher Ed · Tallahassee, FL- Due
- May 12, 2026
- Deadline passed
- Posted
- Apr 7, 2026
- Contract term
- 3 years
- Primary contact
- Jenifer Frye
- (850) 599-3203
The 30-second brief
Florida A&M University (FAMU) is soliciting proposals for Disaster Debris Monitoring Services under RFP 0009-2026. The selected firm will provide disaster management, debris monitoring, and FEMA Public Assistance (PA) program support services to assist the University with debris management and recovery operations across all University properties, including the main campus in Tallahassee and satellite locations. Key tasks include monitoring debris collection and disposal, load ticket processing, DMS monitoring, vehicle certification, damage complaint tracking, and FEMA reimbursement documentation. A mandatory site visit is scheduled for April 16, 2026, at 10:00 AM. Proposals must be submitted via the Bonfire portal by May 12, 2026, at 2:30 PM. The contract term is three years with two optional one-year renewals.
Damage logs, Original load tickets, Electronic ticket logs, Daily tower logs, Daily personnel logs, Operational Reports, QA/QC Plan, Final Report
Qualifications and Experience (25), Staffing Plan (15), References (10), Total Cost (50)
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Summary
Florida A&M University (FAMU) is soliciting proposals for Disaster Debris Monitoring Services under RFP 0009-2026.
The selected firm will provide disaster management, debris monitoring, and FEMA Public Assistance (PA) program support services to assist the University with debris management and recovery operations across all University properties, including the main campus in Tallahassee and satellite locations. Key tasks include monitoring debris collection and disposal, load ticket processing, DMS monitoring, vehicle certification, damage complaint tracking, and FEMA reimbursement documentation. A mandatory site visit is scheduled for April 16, 2026, at 10:00 AM. Proposals must be submitted via the Bonfire portal by May 12, 2026, at 2:30 PM. The contract term is three years with two optional one-year renewals.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Damage logs
- Original load tickets
- Electronic ticket logs
- Daily tower logs
- Daily personnel logs
- Operational Reports
- QA/QC Plan
- Final Report
REQUIRED ATTACHMENTS
7- Reference Sheet
- Notice of Conflict of Interest
- Statement of No Involvement
- Non-Collusion Affidavit
- Certificate of Non-Segregated Facilities
- Amendments Acknowledgment
- Florida Department of State Certificate of Status
REQUIRED STAFFING
6- Submit to
- Tallahassee, FL
- Duration
- 60 months
- Scope location
- Tallahassee, FL
- Reported agency
- Florida A&M University
Questions about this RFP
How do I respond to this RFP from Florida Agricultural And Mechanical University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Tallahassee, FL. For questions, contact Jenifer Frye.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Florida Agricultural And Mechanical University in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jenifer Frye at (850) 599-3203. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Field Supervisor, Field Monitor, TDSR Site Monitor, Debris Site Security, Data Entry. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Damage logs, Original load tickets, Electronic ticket logs, Daily tower logs, Daily personnel logs, Operational Reports, QA/QC Plan, Final Report. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Experience (25), Staffing Plan (15), References (10), Total Cost (50)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Florida Agricultural And Mechanical University?
All active and historical solicitations from Florida Agricultural And Mechanical University are tracked and searchable. As a higher ed agency, Florida Agricultural And Mechanical University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Reference Sheet, Notice of Conflict of Interest, Statement of No Involvement, Non-Collusion Affidavit, Certificate of Non-Segregated Facilities, Amendments Acknowledgment, Florida Department of State. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Florida Agricultural And Mechanical University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tallahassee, FL. Review the full solicitation for detailed scope requirements.
