Fayette County Public Schools RFP 29-26 Reconditioning of Middle School and High School Football Equipment 2026
Fayette County School DistrictSchool · Lexington, KY- Due
- Sep 4, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Jacqueline Gordon Duvall
The 30-second brief
Fayette County Public Schools (FCPS) is soliciting proposals for the reconditioning and recertification of football equipment for 11 middle schools and 7 high schools under RFP 29-26. The scope includes cleaning, sanitizing, inspecting, and recertifying football helmets and faceguards from manufacturers such as Zenith, Schutt, Riddell, Adams, and Rawlings. Contractors must be current members of NAERA and possess a valid NOCSAE license for recertification. The contract term is from November 1, 2026, to October 31, 2027, with four optional one-year renewals. Proposals are evaluated on a 1000-point scale (600 technical, 400 cost). Submissions are due by September 4, 2026, at 2:00 PM EST via Bidnet or hard copy to the Purchasing Department in Lexington, KY.
Technical Proposal, Cost Proposal, References, Proof of Insurance, W9, NOCSAE License, NAERA Membership Documentation, Helmet Inventory Reports
Technical Proposal (References, Experience, Service, Quality of Proposal, Added Value) - 600 points; Cost Proposal - 400 points
Hear what Fayette County School District plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
Fayette County Public Schools (FCPS) is soliciting proposals for the reconditioning and recertification of football equipment for 11 middle schools and 7 high schools under RFP 29-26.
The scope includes cleaning, sanitizing, inspecting, and recertifying football helmets and faceguards from manufacturers such as Zenith, Schutt, Riddell, Adams, and Rawlings. Contractors must be current members of NAERA and possess a valid NOCSAE license for recertification. The contract term is from November 1, 2026, to October 31, 2027, with four optional one-year renewals. Proposals are evaluated on a 1000-point scale (600 technical, 400 cost). Submissions are due by September 4, 2026, at 2:00 PM EST via Bidnet or hard copy to the Purchasing Department in Lexington, KY.
EVALUATION CRITERIA
Technical Proposal (References, Experience, Service, Quality of Proposal, Added Value) - 600 points; Cost Proposal - 400 points
REQUIRED DELIVERABLES
8- Technical Proposal
- Cost Proposal
- References
- Proof of Insurance
- W9
- NOCSAE License
- NAERA Membership Documentation
- Helmet Inventory Reports
REQUIRED ATTACHMENTS
10- Cover page
- Name and signature on Page 2
- Taxpayer Identification Number
- Technical Proposal
- References
- Cost Proposal
- Resident Bidder Affidavit
- Completed W9 form
- Proof of Insurance
- Pledge of Non-Discrimination
- Submit to
- FCPS Purchasing Department, Room 138, 1126 Russell Cave Road, Lexington, KY 40505 or online via Bidnet
- Duration
- 60 months
- Scope location
- Lexington, KY
- Reported agency
- Fayette County Public Schools
Questions about this RFP
How do I respond to this RFP from Fayette County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: FCPS Purchasing Department, Room 138, 1126 Russell Cave Road, Lexington, KY 40505 or online via Bidnet. For questions, contact Jacqueline Gordon Duvall.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Fayette County School District in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jacqueline Gordon Duvall. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical Proposal, Cost Proposal, References, Proof of Insurance, W9, NOCSAE License, NAERA Membership Documentation, Helmet Inventory Reports. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Proposal (References, Experience, Service, Quality of Proposal, Added Value) - 600 points; Cost Proposal - 400 points" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Fayette County School District?
All active and historical solicitations from Fayette County School District are tracked and searchable. As a school agency, Fayette County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover page, Name and signature on Page 2, Taxpayer Identification Number, Technical Proposal, References, Cost Proposal, Resident Bidder Affidavit, Completed W9 form, Proof of Insurance, Pledge of Non. Review the full document from Fayette County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lexington, KY. Review the full solicitation for detailed scope requirements.