Fayette County Public Schools RFP 32-26 Cafeteria Kitchen Equipment Parts Catalog Discount 2026
Fayette County School DistrictSchool · Lexington, KY- Due
- Oct 13, 2026
- Deadline passed
- Posted
- Sep 21, 2026
- Contract term
- 1 year
The 30-second brief
Fayette County Public Schools is soliciting proposals for RFP 32-26 to establish contracts for a catalog percentage discount for cafeteria kitchen equipment parts to be purchased as needed throughout the year. The contract term runs from December 1, 2026, through November 30, 2027, with options for four additional one-year renewal terms up to a total of five years. Items will be ordered on an as-needed basis for delivery to the FCPS child nutrition warehouse located at 400 Springhill Drive, Lexington, KY. Proposals are due by October 13, 2026, at 2:00 PM EST, with written questions due by October 6, 2026. Evaluation criteria consist of a 500-point Cost Proposal (sample pricing and discount) and a 500-point Technical Proposal (vendor reputation, meeting district needs, references, and added value). Required submissions include a completed cover page, signed certificate, taxpayer identification number, technical proposal, references, cost proposal, resident bidder affidavit if applicable, completed W-9 form, proof of insurance, and a USB flash drive for hard copy submissions.
Cost Proposal (Sample Pricing, Discount) 500 points, Technical Proposal (Reputation of vendor and vendor’s goods and services, The extent to which the goods and services meet the district’s needs, References and experience, Added value) 500 points
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Summary
Fayette County Public Schools is soliciting proposals for RFP 32-26 to establish contracts for a catalog percentage discount for cafeteria kitchen equipment parts to be purchased as needed throughout the year.
The contract term runs from December 1, 2026, through November 30, 2027, with options for four additional one-year renewal terms up to a total of five years. Items will be ordered on an as-needed basis for delivery to the FCPS child nutrition warehouse located at 400 Springhill Drive, Lexington, KY. Proposals are due by October 13, 2026, at 2:00 PM EST, with written questions due by October 6, 2026. Evaluation criteria consist of a 500-point Cost Proposal (sample pricing and discount) and a 500-point Technical Proposal (vendor reputation, meeting district needs, references, and added value). Required submissions include a completed cover page, signed certificate, taxpayer identification number, technical proposal, references, cost proposal, resident bidder affidavit if applicable, completed W-9 form, proof of insurance, and a USB flash drive for hard copy submissions.
EVALUATION CRITERIA
Cost Proposal (Sample Pricing, Discount) 500 points, Technical Proposal (Reputation of vendor and vendor’s goods and services, The extent to which the goods and services meet the district’s needs, References and experience, Added value) 500 points
REQUIRED ATTACHMENTS
9- Cover page completed
- Name and signature on Page 2
- Taxpayer Identification Number
- Technical Proposal
- References
- Cost Proposal
- Resident Bidder Affidavit if declaring Resident Bidder Status
- Completed W9 form
- Proof of Insurance
- Submit to
- www.fcps.net/bids
- Duration
- 12 months
- Scope location
- Lexington, KY
- Reported agency
- Fayette County Public Schools
Questions about this RFP
How do I respond to this RFP from Fayette County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 13, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.fcps.net/bids.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Fayette County School District in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost Proposal (Sample Pricing, Discount) 500 points, Technical Proposal (Reputation of vendor and vendor’s goods and services, The extent to which the goods and services meet the district’s needs, Ref..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Fayette County School District?
All active and historical solicitations from Fayette County School District are tracked and searchable. As a school agency, Fayette County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover page completed, Name and signature on Page 2, Taxpayer Identification Number, Technical Proposal, References, Cost Proposal, Resident Bidder Affidavit if declaring Resident Bidder Status, Comple. Review the full document from Fayette County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lexington, KY. Review the full solicitation for detailed scope requirements.