Fayette County Public Schools RFP 35-26 Band and Orchestra Instruments Catalog – Store Shelf Discount, 2026
Fayette County School DistrictSchool · Lexington, KY- Due
- Nov 13, 2026
- 10 days left
- Posted
- Oct 28, 2026
- Contract term
- 1 year
The 30-second brief
Fayette County Public Schools (FCPS) is soliciting proposals for a district-wide catalog discount contract for band and orchestra instruments and supplies, covering many schools and programs in Lexington, Kentucky. The resulting contract will establish an approved vendors list for catalog pricing, store-shelf discounts, sample pricing, and instrument repair services. Key details include a proposal submission deadline of November 13, 2026, at 2:00 PM EST via Bidnet, a question deadline of November 6, 2026, and a preferred contract term starting January 1, 2027, through December 31, 2027, with four optional one-year renewal periods. The procurement requires technical proposals, cost proposals with sample pricing, references from educational institutions, proof of insurance, and compliance with background check and tax requirements.
Cost Proposal (500 points: Sample Pricing, Discount), Technical Proposal (500 points: References, Vendor experience, Volume and variety of products offered in catalog/store, Vendor location, Additional information, Repair Capabilities)
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Summary
Fayette County Public Schools (FCPS) is soliciting proposals for a district-wide catalog discount contract for band and orchestra instruments and supplies, covering many schools and programs in Lexington, Kentucky.
The resulting contract will establish an approved vendors list for catalog pricing, store-shelf discounts, sample pricing, and instrument repair services. Key details include a proposal submission deadline of November 13, 2026, at 2:00 PM EST via Bidnet, a question deadline of November 6, 2026, and a preferred contract term starting January 1, 2027, through December 31, 2027, with four optional one-year renewal periods. The procurement requires technical proposals, cost proposals with sample pricing, references from educational institutions, proof of insurance, and compliance with background check and tax requirements.
EVALUATION CRITERIA
Cost Proposal (500 points: Sample Pricing, Discount), Technical Proposal (500 points: References, Vendor experience, Volume and variety of products offered in catalog/store, Vendor location, Additional information, Repair Capabilities)
REQUIRED ATTACHMENTS
10- Cover page completed
- Name and signature on Page 2
- Taxpayer Identification Number
- Technical Proposal
- References
- Cost Proposal
- Sample Pricing
- Resident Bidder Affidavit
- Completed W9 form
- Proof of Insurance
- Submit to
- www.fcps.net/bids
- Duration
- 12 months
- Scope location
- Lexington, KY
- Reported agency
- Fayette County Public Schools
Questions about this RFP
How do I respond to this RFP from Fayette County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 13, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.fcps.net/bids.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Fayette County School District in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost Proposal (500 points: Sample Pricing, Discount), Technical Proposal (500 points: References, Vendor experience, Volume and variety of products offered in catalog/store, Vendor location, Additiona..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Fayette County School District?
All active and historical solicitations from Fayette County School District are tracked and searchable. As a school agency, Fayette County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 13, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover page completed, Name and signature on Page 2, Taxpayer Identification Number, Technical Proposal, References, Cost Proposal, Sample Pricing, Resident Bidder Affidavit, Completed W9 form, Proof o. Review the full document from Fayette County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lexington, KY. Review the full solicitation for detailed scope requirements.